Service Directory > v31.2 > Human_Resources > Add_Workday_Account
 

Operation: Add_Workday_Account

This operation adds a new Workday Account (e.g. User Name / Password) with the supplied information.


@ - A parameter name with this symbol denotes an XML attribute within the document instead of an XML element.


Contents

 

Web Service

 

Request

 

Element(s)

 

Request Element: Workday_Account_for_Worker_Add

Utilize the following data element to add a new User Account into the Workday system.
 
Parameter name Type/Value Cardinality Description Validations
@version string [0..1] Web Service version  
Worker_Reference  Worker_Reference  [0..1]  Reference element representing a unique instance of Worker (e.g. Employee or Contingent Worker).   
Non_Worker_Reference  RoleObject  [0..1]  A reference to the person (non employee or contingent worker) for whom you are updating the account   
Workday_Account_for_Worker_Data  Workday_Account_for_Worker_Data  [1..1]  Encapsulating element containing all Workday Account data. 
Validation Description
User Name already taken, please choose another one.  User Name must be unique within the Workday system. 
Either Password parameter or Generate_Random_Password parameter must be set to false.  Either Password parameter or Generate_Random_Password parameter must be set to false. 
If Generate_Random_Password parameter is set to true, Require_New_Password_at_Next_Login parameter must also be set to true.  If Generate_Random_Password parameter is set to true, Require_New_Password_at_Next_Login parameter must also be set to true. 
The value specified is not configured for this country.  User Language Setting is Configured for System User's Country but User Language is not valid 
Preferred Communication Language is not allowed for this country.   
The value specified is not configured for this country.  User Language Setting is not configured for System User's Country 
 
Validation Description
Either Password or Generate_Random_Password must have a value when creating a new Workday Account  Either Password or Generate_Random_Password must have a value when creating a new Workday Account 
A Workday Account already exists for referenced Worker.  A Workday Account cannot already exist for the referenced Worker. 
Worker Reference or Non Worker Reference must be omitted.  Worker Reference or Non Worker Reference must be omitted. 
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Worker_Reference

part of: Workday_Account_for_Worker_Add
Reference element representing a unique instance of Worker (e.g. Employee or Contingent Worker).
 
Parameter name Type/Value Cardinality Description Validations
Employee_Reference [Choice]   Employee_Reference  [1..1]  Reference element representing a unique instance of Employee. 
Validation Description
Employee Reference Integration ID does not exist!  A valid instance of Employee must exist for the given Integration ID Reference. 
 
Contingent_Worker_Reference [Choice]   Contingent_Worker_Reference_Data  [1..1]  Reference element representing a unique instance of Contingent Worker. 
Validation Description
Contingent Worker Reference Integration ID does not exist!  A valid instance of Contingent Worker must exist for the given Integration ID Reference. 
 
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Employee_Reference

part of: Worker_Reference
Reference element representing a unique instance of Employee.
 
Parameter name Type/Value Cardinality Description Validations
Integration_ID_Reference  External_Integration_ID_Reference_Data  [1..1]  Integration ID reference is used as a unique identifier for integratable objects in the Workday system.   
Validation Description
Employee Reference Integration ID does not exist!  A valid instance of Employee must exist for the given Integration ID Reference. 
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External_Integration_ID_Reference_Data

part of: Employee_Reference, Contingent_Worker_Reference_Data
Integration ID reference is used as a unique identifier for integratable objects in the Workday system.
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display name inside the Workday system.   
ID  ID  [1..1]  External ID that uniquely identifies the integratable object within the context of the integration system identified by the System ID attribute.   
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ID

part of: External_Integration_ID_Reference_Data
External ID that uniquely identifies the integratable object within the context of the integration system identified by the System ID attribute.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@System_ID  string  [1..1]  Integration system identifier, part of a two part key (including the text value of the ID element) that uniquely identify integratable object. 
Validation Description
Integration System ID does not exist.  A valid instance of Integration ID must exist for the given System ID. 
 
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Contingent_Worker_Reference_Data

part of: Worker_Reference
Reference element representing a unique instance of Contingent Worker.
 
Parameter name Type/Value Cardinality Description Validations
Integration_ID_Reference  External_Integration_ID_Reference_Data  [1..1]  Integration ID reference is used as a unique identifier for integratable objects in the Workday system.   
Validation Description
Contingent Worker Reference Integration ID does not exist!  A valid instance of Contingent Worker must exist for the given Integration ID Reference. 
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RoleObject

part of: Workday_Account_for_Worker_Add
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  RoleObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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RoleObjectID

part of: RoleObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Academic_Affiliate_ID, Academic_Contact_ID, Academic_Person_ID, Applicant_ID, Beneficiary_ID, Business_Entity_Contact_ID, Candidate_ID, Company_Reference_ID, Contingent_Worker_ID, Cost_Center_Reference_ID, Custom_Organization_Reference_ID, Dependent_ID, Emergency_Contact_ID, Employee_ID, Extended_Enterprise_Contact_Person_ID, Extended_Enterprise_Learner_ID, External_Committee_Member_ID, Former_Worker_ID, Instructor_ID, Learning_Instructor_ID, LearningUserName, Organization_Reference_ID, Recruiting_Agency_User_ID, RecruitingUserName, Region_Reference_ID, Service_Center_Representative_ID, Student_ID, Student_Proxy_ID, Student_Recruiter_ID, StudentUserName, SupplierUserName, System_User_ID, System_User_OpenID, System_User_OpenID_Connect_Internal, System_User_OpenID_Internal, WorkdayUserName  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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Workday_Account_for_Worker_Data

part of: Workday_Account_for_Worker_Add
Encapsulating element containing all Workday Account data.
 
Parameter name Type/Value Cardinality Description Validations
User_Name  string  [1..1]  Text attribute identifying User Name. 
Validation Description
User Name Parameter must not contain any semicolons or colons  User Name Parameter must not contain any semicolons or colons 
The entered User Name is longer than the current tenant maximum. The tenant max is set to [max].   
 
Password  string  [0..1]  Text attribute identifying Password. 
Validation Description
The password does not meet password requirements.  Password must meet password requirements. 
 
Generate_Random_Password  boolean  [0..1]  If True, generates a random password for the specified Workday Account and emails the new password to the email address associated with that account. If False, a new password can be provided in a different field, or if that is not provided, the associated Workday Account's password is unchanged. 
Validation Description
If Generate_Random_Password is true, the user must have an email address on file, the tenant must be set up to send security emails, and the user cannot use delegated authentication.  If Generate_Random_Password is true, the user must have an email address on file, the tenant must be set up to send security emails, and the user cannot use delegated authentication. 
 
Require_New_Password_at_Next_Sign_In  boolean  [0..1]  Boolean attribute identifying whether user will need to enter a new password upon next sign-in to the Workday system.   
One-Time_Passcode_Exempt  boolean  [0..1]  True when the user is exempt from One-Time Passcode Authentication, False otherwise. Set this element to true if you want the user to be exempt from one-time passcode authentication. 
Validation Description
One-Time Passcode Exempt cannot be modified if the user is not required to use One-Time Passcode Authentication.  One-Time Passcode Exempt cannot be modified if the user is not required to use One-Time Passcode Authentication. 
 
One-Time_Passcode_Grace_Period_Enabled  boolean  [0..1]  True when the user's One-Time Passcode grace period is enabled, False otherwise. Set this element to false if you want the user's one-time passcode grace period to be disabled. 
Validation Description
One-Time Passcode Grace Period Enabled cannot be modified if the user is not required to use One-Time Passcode Authentication.  One-Time Passcode Grace Period Enabled cannot be modified if the user is not required to use One-Time Passcode Authentication. 
 
One-Time_Passcode_Grace_Period_Login_Remaining_Count  decimal (12, 0)   [0..1]  The remaining number of times the user can login without providing a one-time passcode. This cannot be higher than the configured tenant maximum grace period login count. 
Validation Description
One-Time Passcode Grace Period Remaining Login Count cannot be modified if the user is not required to use One-Time Passcode Authentication.  One-Time Passcode Grace Period Remaining Login Count cannot be modified if the user is not required to use One-Time Passcode Authentication. 
One-Time Passcode Grace Period Remaining Login Count cannot be less than 0 or greater than the tenant Maximum Grace Period Login Count: [max count]  One-Time Passcode Grace Period Remaining Login Count cannot be less than 0 or greater than the tenant Maximum Grace Period Login Count 
 
Account_Disabled  boolean  [0..1]  Boolean attribute identifying whether Workday Account is disabled.   
Account_Expiration_Date  dateTime  [0..1]  The user will be prevented from signing on to the system after this date (Pacific Time).   
OpenID_Identifier  string  [0..1]  This field is used for OpenID based authentication and contains the email address associated with the OpenID account. This value needs to be provided to enable OpenID authentication for this user.   
OpenID_Internal_Identifier  string  [0..1]  This field is used for OpenID based authentication and contains the OpenID GUID. It will be unpopulated until the user completes an initial successful OpenID authentication attempt.   
OpenID_Connect_Internal_Identifier  string  [0..1]  This field is used for OpenID Connect based authentication and contains the OpenID Connect subject. It will be unpopulated until the user completes an initial successful OpenID Connect authentication attempt.   
Delegated_Authentication_Integration_System_Reference  Integration_System__Audited_Object  [0..1]  The user will be authenticated via an external system.   
Session_Timeout_Minutes  decimal (3, 0) >0   [0..1]  The number of minutes the user may be idle before the system requires them to re-enter their user name and password. 
Validation Description
Session Timeout Minutes must be greater than 5 and less than or equal to [max]. The default value is [default].   
 
Show_User_Name_in_Browser_Window  boolean  [0..1]  The web browser title will include the user name in parenthesis.   
Display_XML_Icon_on_Reports  boolean  [0..1]  The user will be presented with an icon to view reports as an RSS feed.   
Enable_Workbox  boolean  [0..1]  The user will have the Workbox tab available in the right-side slide-out.   
Locale_Reference  LocaleObject  [0..1]  The local defines the user's language and country which will affect their experience in the Workday system.   
User_Language_Reference  User_LanguageObject  [0..1]  If set, specifies language for user. If not set, language specification taken from Locale_Reference   
Preferred_Communication_Language_Reference  User_LanguageObject  [0..1]  Captures the Preferred Communication Language   
Preferred_Search_Scope_Reference  Unique_IdentifierObject  [0..1]  If set, specifies the initial search category displayed to the user.   
Allow_Mixed-Language_Transactions  boolean  [0..1]  The user is allowed to view mixed language transactions.   
Notification_Sub_Type_Configurations  Notification_Sub_Category_Configurations_for_Users  [0..*]  Notification Type configurations for a particular user   
Exempt_from_Delegated_Authentication  boolean  [0..1]  True when the user is exempt from Delegated Authentication, False otherwise. Set this element to true if you want the user to be exempt from delegated authentication.   
Validation Description
User Name already taken, please choose another one.  User Name must be unique within the Workday system. 
Either Password parameter or Generate_Random_Password parameter must be set to false.  Either Password parameter or Generate_Random_Password parameter must be set to false. 
If Generate_Random_Password parameter is set to true, Require_New_Password_at_Next_Login parameter must also be set to true.  If Generate_Random_Password parameter is set to true, Require_New_Password_at_Next_Login parameter must also be set to true. 
The value specified is not configured for this country.  User Language Setting is Configured for System User's Country but User Language is not valid 
Preferred Communication Language is not allowed for this country.   
The value specified is not configured for this country.  User Language Setting is not configured for System User's Country 
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Integration_System__Audited_Object

part of: Workday_Account_for_Worker_Data
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Integration_System__Audited_ObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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Integration_System__Audited_ObjectID

part of: Integration_System__Audited_Object
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Integration_System_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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LocaleObject

part of: Workday_Account_for_Worker_Data
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  LocaleObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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LocaleObjectID

part of: LocaleObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Locale_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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User_LanguageObject

part of: Workday_Account_for_Worker_Data, Workday_Account_for_Worker_Data
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  User_LanguageObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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User_LanguageObjectID

part of: User_LanguageObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, User_Language_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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Unique_IdentifierObject

part of: Workday_Account_for_Worker_Data, Notification_Sub_Type_Configuration
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Unique_IdentifierObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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Unique_IdentifierObjectID

part of: Unique_IdentifierObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  IID, WID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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Notification_Sub_Category_Configurations_for_Users

part of: Workday_Account_for_Worker_Data
Notification Type configurations for a particular user
 
Parameter name Type/Value Cardinality Description Validations
Notification_Sub_Type_Configuration  Notification_Sub_Type_Configuration  [0..*]  Notification Sub Type configuration(includes selected notification channels) for each Notification Sub Type.   
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Notification_Sub_Type_Configuration

part of: Notification_Sub_Category_Configurations_for_Users
Notification sub type configuration for each notification sub type
 
Parameter name Type/Value Cardinality Description Validations
Notification_Sub_Type_Reference  Notification_CategorizableObject  [0..1]  Notification sub type for which notification channels will be updated/added. 
Validation Description
Notification Type [Notification Sub Category] must be enabled for user preferences in order to update Notification Channels   
 
Notification_channels_Reference  Unique_IdentifierObject  [0..*]  Notification channels to add/update for specified notification sub type. These Notification Channels must be allowed for the Notification Sub Type. 
Validation Description
This notification type [Notification Categorizable] contains default Notification Channels that are no longer valid.   
If Disabled is selected no other notification channels may be selected.   
 
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Notification_CategorizableObject

part of: Notification_Sub_Type_Configuration
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Notification_CategorizableObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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Notification_CategorizableObjectID

part of: Notification_CategorizableObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, NOTIFICATION_CATEGORY  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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RoleReferenceEnumeration

part of: RoleObjectID
Base Type
string
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Integration_System__Audited_ReferenceEnumeration

part of: Integration_System__Audited_ObjectID
Base Type
string
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LocaleReferenceEnumeration

part of: LocaleObjectID
Base Type
string
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User_LanguageReferenceEnumeration

part of: User_LanguageObjectID
Base Type
string
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Unique_IdentifierReferenceEnumeration

part of: Unique_IdentifierObjectID
Base Type
string
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Notification_CategorizableReferenceEnumeration

part of: Notification_CategorizableObjectID
Base Type
string
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