Service Directory > v33.1 > Human_Resources > Put_Academic_Unit
 

Operation: Put_Academic_Unit

This operation adds or updates Academic Units


@ - A parameter name with this symbol denotes an XML attribute within the document instead of an XML element.


Contents

 

Web Service

 

Request

 

Response

 

Element(s)

 

Request Element: Put_Academic_Unit_Request

Request element for selecting the Academic Unit to be updated
 
Parameter name Type/Value Cardinality Description Validations
@version string [0..1] Web Service version  
@Add_Only  boolean  [1..1]  Add Only Flag. Indicates that the service is an add only, not an update.   
Academic_Unit_Reference  Academic_UnitObject  [0..1]  A reference to the Academic Unit   
Academic_Unit_Data  Academic_Unit_Data  [1..1]  A container for all the detail information about the Academic Unit 
Validation Description
You cannot inactivate an Institutional academic unit.   
You can only specify the Acceptable External Institution Grading Scheme Point Value for Institutional academic units.   
Company currency does not match the default currency for the tenant: [currency].   
You can't inactivate an academic unit before you inactivate all its subordinate academic units.   
To inactivate an academic unit, you must first inactivate all its active academic level configurations.   
You can't inactivate an academic unit when it has 1 or more active academic records.   
You can't change the superior academic unit when an academic unit or its subordinate academic unit already has academic period records as of the effective date.   
You can't assign a superior academic unit that is subordinate to the current academic unit.   
You can only assign an academic unit as Superior when it's active as of the Effective Date.   
You can't change the superior for an academic unit when it or its subordinate has even 1 academic record with a Declare Date that is on or after the Effective Date.   
To protect data accuracy, you can't change the Institution status of an academic unit.   
To protect data accuracy, you can't change the Institution status of an academic unit.   
You can only assign a superior academic unit that has an academic unit and level configuration to Recruit Students when an academic unit or its subordinate has an academic unit and level configuration to Admit Students.   
You can't assign an academic unit as superior when it has a different company and the academic unit or its subordinate already has student charges.   
You can't change the superior when an academic unit or its subordinate has active prospects at an Applicant, Pre-Matriculant, or Student stage as of the Effective Date. Close the admissions cohorts that contain these active prospects first.   
You can't assign a superior when the academic unit or its subordinate has any financial aid disbursements, student sponsor contract disbursements, or student waivers posted as of the Effective Date.   
You can't inactivate an academic unit that has 1 or more recruiting cycles that are current or in the future.   
You can't assign the academic unit as superior because it has a different company and this academic unit or a subordinate has 1 or more student sponsor contract lines that you've disbursed or invoiced.   
You can't assign an academic unit as a superior when it'll be inactive in the future while the subordinate you're assigning it to is still active.   
You can't change the superior when an academic unit or its subordinate has 1 or more active admissions cohorts. Close the cohorts first.   
You can't assign an academic unit as superior when it has a different company and the academic unit or its subordinate has 1 or more student payments.   
You can only assign an academic unit as a superior when it's effective on the Effective Date of the assignment.   
You can't assign a different company if the academic unit already has student charges.   
You can't assign a different company if the academic unit already has active sponsor contract lines.   
You can't assign a different company if the academic unit already has student payments.   
You can only assign a superior academic unit to an academic unit that has its own calendar policy.   
An active academic unit can't have an inactive superior academic unit.   
 
Validation Description
Academic Unit Already Exists   
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Response Element: Put_Academic_Unit_Response

Response element for the Put Academic Unit response
 
Parameter name Type/Value Cardinality Description Validations
@version string [0..1] Web Service version  
Academic_Unit_Reference  Academic_UnitObject  [0..1]  A reference to the Academic Unit   
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Academic_UnitObject

part of: Put_Academic_Unit_Request, Put_Academic_Unit_Response, Superior_Academic_Unit_Data
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Academic_UnitObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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Academic_UnitObjectID

part of: Academic_UnitObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Academic_Unit_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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Academic_Unit_Data

part of: Put_Academic_Unit_Request
A container for all the detail information about the Academic Unit
 
Parameter name Type/Value Cardinality Description Validations
ID  string  [0..1]  A Reference ID for the Academic Unit generated by Workday and used for internal purposes only   
Effective_Date  date  [0..1]  Effective as of Date   
Name  string  [0..1]  The Name of the Academic Unit 
Validation Description
Academic Unit Name is required on add.   
 
Code  string  [0..1]  A functional ID for the Academic Unit available to system users and in the display ID, if desired   
Is_Institution  boolean  [0..1]  Indicates whether the Academic Unit is designated as an institution. 
Validation Description
This Academic Unit cannot be designated as an institution because [Institution AU] is already designated as an institution in the structure.   
 
Include_Code_in_Name  boolean  [0..1]  Indicates whether the functional ID should be included as part of the display ID (Name). If this value is set, the Code field is pre-pended to the Name with a hyphen separator   
Include_Incumbent_Leader_in_Name  boolean  [0..1]  Indicates whether or not the person holding the leadership role for the Academic Unit's name will be included as part of the display ID (Name). If set, this value will cause the leader's name to be appended in parentheses to the Academic Unit's name.   
Academic_Organization_Subtype_Reference  Academic_Unit_SubtypeObject  [0..1]  A reference to the Academic Unit Subtype for this Academic Unit (required) 
Validation Description
Academic Unit Subtype is required on add.   
 
Include_Subtype_in_Name  boolean  [0..1]  Indicates whether or not the Academic Unit Subtype should be part of the Academic Unit's display ID (Name). If set, this value will cause the Subtype Name to be appended to the Academic Unit's Name. The default for this value is false.   
Inactive  boolean  [0..1]  Indicates whether or not the Academic Unit is considered Inactive. If set, the static text (Inactive) will be appended to the Academic Unit's default display ID (Name). Inactive Academic Units are not available for selection when adding or updating Appointments. Inactive Academic Units, however, can continue to contain historical Appointments and can be viewed and reported on. Prompts will include the Inactive Academic Units in a separate folder.   
Company_Reference  CompanyObject  [0..1]  Provides a reference to the Company associated with the Academic Unit.   
CIP_Code_Reference  CIP_Code__Workday_Owned_Object  [0..1]  Provides a reference to a CIP code for this Academic Unit.   
External_URL_Reference  External_URLObject  [0..1]  One or more references to an external URL (e.g. home page for the department or school)   
Supervisory_Organization_Reference  Supervisory_OrganizationObject  [0..*]  Provides a reference to a Supervisory Organization associated with the Academic Unit.   
Track_Type_Reference  Academic_Track_TypeObject  [0..*]  A list of references to Academic Track Types allowable for this Academic Unit   
Acceptable_External_Institution_Grading_Scheme_Point_Value_Reference  External_Institution_Grading_Scheme_Grade_Point_ValueObject  [0..1]  Reference to an External Institutional Grading Scheme Grade Point Value which determines if external course will receive transfer credit.   
Superior_Academic_Unit_Data  Superior_Academic_Unit_Data  [0..1]  Superior Academic Unit Data Element   
Validation Description
You cannot inactivate an Institutional academic unit.   
You can only specify the Acceptable External Institution Grading Scheme Point Value for Institutional academic units.   
Company currency does not match the default currency for the tenant: [currency].   
You can't inactivate an academic unit before you inactivate all its subordinate academic units.   
To inactivate an academic unit, you must first inactivate all its active academic level configurations.   
You can't inactivate an academic unit when it has 1 or more active academic records.   
You can't change the superior academic unit when an academic unit or its subordinate academic unit already has academic period records as of the effective date.   
You can't assign a superior academic unit that is subordinate to the current academic unit.   
You can only assign an academic unit as Superior when it's active as of the Effective Date.   
You can't change the superior for an academic unit when it or its subordinate has even 1 academic record with a Declare Date that is on or after the Effective Date.   
To protect data accuracy, you can't change the Institution status of an academic unit.   
To protect data accuracy, you can't change the Institution status of an academic unit.   
You can only assign a superior academic unit that has an academic unit and level configuration to Recruit Students when an academic unit or its subordinate has an academic unit and level configuration to Admit Students.   
You can't assign an academic unit as superior when it has a different company and the academic unit or its subordinate already has student charges.   
You can't change the superior when an academic unit or its subordinate has active prospects at an Applicant, Pre-Matriculant, or Student stage as of the Effective Date. Close the admissions cohorts that contain these active prospects first.   
You can't assign a superior when the academic unit or its subordinate has any financial aid disbursements, student sponsor contract disbursements, or student waivers posted as of the Effective Date.   
You can't inactivate an academic unit that has 1 or more recruiting cycles that are current or in the future.   
You can't assign the academic unit as superior because it has a different company and this academic unit or a subordinate has 1 or more student sponsor contract lines that you've disbursed or invoiced.   
You can't assign an academic unit as a superior when it'll be inactive in the future while the subordinate you're assigning it to is still active.   
You can't change the superior when an academic unit or its subordinate has 1 or more active admissions cohorts. Close the cohorts first.   
You can't assign an academic unit as superior when it has a different company and the academic unit or its subordinate has 1 or more student payments.   
You can only assign an academic unit as a superior when it's effective on the Effective Date of the assignment.   
You can't assign a different company if the academic unit already has student charges.   
You can't assign a different company if the academic unit already has active sponsor contract lines.   
You can't assign a different company if the academic unit already has student payments.   
You can only assign a superior academic unit to an academic unit that has its own calendar policy.   
An active academic unit can't have an inactive superior academic unit.   
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Academic_Unit_SubtypeObject

part of: Academic_Unit_Data
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Academic_Unit_SubtypeObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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Academic_Unit_SubtypeObjectID

part of: Academic_Unit_SubtypeObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Academic_Unit_Subtype_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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CompanyObject

part of: Academic_Unit_Data
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  CompanyObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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CompanyObjectID

part of: CompanyObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Company_Reference_ID, Organization_Reference_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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CIP_Code__Workday_Owned_Object

part of: Academic_Unit_Data
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  CIP_Code__Workday_Owned_ObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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CIP_Code__Workday_Owned_ObjectID

part of: CIP_Code__Workday_Owned_Object
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Cip_Code_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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External_URLObject

part of: Academic_Unit_Data
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  External_URLObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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External_URLObjectID

part of: External_URLObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, URL  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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Supervisory_OrganizationObject

part of: Academic_Unit_Data
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Supervisory_OrganizationObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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Supervisory_OrganizationObjectID

part of: Supervisory_OrganizationObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Organization_Reference_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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Academic_Track_TypeObject

part of: Academic_Unit_Data
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Academic_Track_TypeObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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Academic_Track_TypeObjectID

part of: Academic_Track_TypeObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Academic_Track_Type_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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External_Institution_Grading_Scheme_Grade_Point_ValueObject

part of: Academic_Unit_Data
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  External_Institution_Grading_Scheme_Grade_Point_ValueObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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External_Institution_Grading_Scheme_Grade_Point_ValueObjectID

part of: External_Institution_Grading_Scheme_Grade_Point_ValueObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, External_Institution_Grading_Scheme_Grade_Point_Value_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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Superior_Academic_Unit_Data

part of: Academic_Unit_Data
Superior Academic Unit Data
 
Parameter name Type/Value Cardinality Description Validations
Effective_Date  date  [1..1]  Superior Academic Unit as of this effective date   
Superior_Academic_Unit_Reference  Academic_UnitObject  [0..1]  Superior Academic Unit Reference   
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Academic_UnitReferenceEnumeration

part of: Academic_UnitObjectID
Base Type
string
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Academic_Unit_SubtypeReferenceEnumeration

part of: Academic_Unit_SubtypeObjectID
Base Type
string
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CompanyReferenceEnumeration

part of: CompanyObjectID
Base Type
string
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CIP_Code__Workday_Owned_ReferenceEnumeration

part of: CIP_Code__Workday_Owned_ObjectID
Base Type
string
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External_URLReferenceEnumeration

part of: External_URLObjectID
Base Type
string
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Supervisory_OrganizationReferenceEnumeration

part of: Supervisory_OrganizationObjectID
Base Type
string
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Academic_Track_TypeReferenceEnumeration

part of: Academic_Track_TypeObjectID
Base Type
string
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External_Institution_Grading_Scheme_Grade_Point_ValueReferenceEnumeration

part of: External_Institution_Grading_Scheme_Grade_Point_ValueObjectID
Base Type
string
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