Service Directory > v31.2 > Resource_Management > Submit_Purchase_Order_Acknowledgement
 

Operation: Submit_Purchase_Order_Acknowledgement

This service operation will add a Purchase Order Acknowledgement for a Purchase Order. Purchase Order Acknowledgement data includes a Purchase Order Reference, Memo, Purchase Order Acknowledgement Line Data and Attachment Data. Purchase Order Acknowledgements can only be created for goods lines. Purchase Order Acknowledgements for Service Delivery and Contingent Worker Purchase Orders are not supported in this web service.


@ - A parameter name with this symbol denotes an XML attribute within the document instead of an XML element.


Contents

 

Web Service

 

Request

 

Response

 

Element(s)

 

Request Element: Submit_Purchase_Order_Acknowledgement_Request

Contains purchase order reference and all purchase order acknowledgement data items.
 
Parameter name Type/Value Cardinality Description Validations
@version string [0..1] Web Service version  
@Add_Only  boolean  [1..1]  Add Only Flag. Indicates that the service is an add only, not an update.   
Purchase_Order_Acknowledgement_Reference  Purchase_Order_AcknowledgementObject  [0..1]  Refers to an existing Purchase Order Acknowledgement for update only.   
Business_Process_Parameters  Financials_Business_Process_Parameters  [0..1]  Business Process Parameters provide the ability to auto-submit to the business process.   
Purchase_Order_Acknowledgement_Data  Purchase_Order_Acknowledgement_Data  [0..1]  Contains purchase order acknowledgement header and line data. 
Validation Description
This Purchase Order cannot be acknowledged because it is not Issued, has no eligible unacknowledged lines, is for a Contract (Contingent) Worker, or has lines that are closed for receiving.  The Purchase Order cannot be acknowledged via this web service if any of the following are true: 1) it is not in an Issued status, 2) it contains contingent worker lines, 3) it is canceled, or 4) It contains lines closed for receiving. 
 
Validation Description
The Web Service is set to Add Only; documents cannot be resubmitted.  The Web Service is set to Add Only; documents cannot be resubmitted. 
The Purchase Order Acknowledgement cannot be submitted. Acknowledgement is not in In Progress or Draft status.  The Purchase Order Acknowledgement cannot be submitted. Acknowledgement is not in In Progress or Draft status. 
Purchase Order Acknowledgements cannot be submitted when the tenant is not set to use this feature.  Purchase Order Acknowledgements cannot be submitted when the tenant is not set to use this feature. 
The Purchase Order Acknowledgement cannot be submitted in invalid status.  The Purchase Order Acknowledgement cannot be submitted in invalid status. 
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Response Element: Submit_Purchase_Order_Acknowledgement_Response

Element containing Submit Purchase Order Acknowledgement Response Data
 
Parameter name Type/Value Cardinality Description Validations
@version string [0..1] Web Service version  
Purchase_Order_Acknowledgement_Reference  Purchase_Order_AcknowledgementObject  [0..1]  Reference to an existing Purchase Order Acknowledgement   
Exceptions_Response_Data  Application_Instance_Related_Exceptions_Data  [0..1]  Element containing Exceptions Data   
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Purchase_Order_AcknowledgementObject

part of: Submit_Purchase_Order_Acknowledgement_Request, Submit_Purchase_Order_Acknowledgement_Response
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Purchase_Order_AcknowledgementObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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Purchase_Order_AcknowledgementObjectID

part of: Purchase_Order_AcknowledgementObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, PO_Acknowledgement_Number, PO_Acknowledgement_Reference_ID, Supplier_Acknowledgement_Number  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
@parent_id  string  [1..1]  Contains a unique identifier for an instance of a parent object   
@parent_type  WID, Document_Number, Purchase_Order_Reference_ID  [1..1]  The unique identifier type of a parent object   
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Financials_Business_Process_Parameters

part of: Submit_Purchase_Order_Acknowledgement_Request
Contains data for business processing
 
Parameter name Type/Value Cardinality Description Validations
Auto_Complete  boolean  [0..1]  When set to "true" or "1", the business process is automatically processed. This means that all approvals will be automatically approved in the system, all reviews and to-do's will be automatically by-passed, and all notifications will be automatically suppressed.   
Comment_Data  Business_Process_Comment_Data  [0..1]  Captures the Comment for the Business Process.   
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Business_Process_Comment_Data

part of: Financials_Business_Process_Parameters
Captures a comment for the Business Process.
 
Parameter name Type/Value Cardinality Description Validations
Comment  string  [0..1]  Free form comment regarding the business process. 
Validation Description
This Business Process has been configured to disable comment. Please remove the comment or change the setting in the Business Process Policy or tenant setup.   
 
Worker_Reference  WorkerObject  [0..1]  Default the Person making the comment to the processing person if not submitted via the web service.   
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WorkerObject

part of: Business_Process_Comment_Data
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  WorkerObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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WorkerObjectID

part of: WorkerObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Contingent_Worker_ID, Employee_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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Purchase_Order_Acknowledgement_Data

part of: Submit_Purchase_Order_Acknowledgement_Request
Contains purchase order acknowledgement header and line data.
 
Parameter name Type/Value Cardinality Description Validations
Purchase_Order_Acknowledgement_ID  string  [0..1]  Refers to the unique purchase order acknowledgement identifier.   
Submit  boolean  [0..1]  Indicates whether or not the POA should be submitted to the business process. 
Validation Description
At least one line must have an acknowledgement status other than unacknowledged.   
You must provide a purchase order acknowledgement line on the POA.   
 
Document_Number  string  [0..1]  Refers to a unique, non-editable purchase order acknowledgement number generated by Workday.   
Document_Date  date  [0..1]  Document Date   
Purchase_Order_Reference  Purchase_OrderObject  [1..1]  Refers to the purchase order for which the POA is created. 
Validation Description
Purchase order must match in both POA line and header.   
 
Supplier_Acknowledgement_Number  string  [0..1]  Supplier Acknowledgement Number. This attribute along with purchase order is used to identify the Acknowledgement.   
PO_Acknowledgement_Type_Reference  PO_Acknowledgement_StatusObject  [0..1]  Refers to the Acknowledgement Type Code status in the EDI855 specification for POA.   
Origin_Reference  Document_Creation_MethodObject  [0..1]  References how the Purchase Order Acknowledgement document got created. Possible values for the reference id (Origin_Reference_ID) are 'Web Service' , 'EDI', 'Manual'.   
Memo  string  [0..1]  Refers to POA document comment.   
Requisition_Type_Reference  Requisition_TypeObject  [0..*]  Indicates the Requisition Types for the backing Requisitions   
PO_Acknowledgement_Line_Data  PO_Acknowledgement_Line_Data  [0..*]  Refers to purchase order acknowledgement lines. 
Validation Description
Quantity cannot be negative  Quantity cannot be negative 
The Purchase Order line associated with the Purchase Order Acknowledgement line must be for a goods line.  The Purchase Order line associated with the Purchase Order Acknowledgement line must be for a goods line. 
The Backordered Quantity is required when the Backordered Date is set.  The Backordered Quantity is required when the Backordered Date is set. 
A Purchase Order line in 'Cancel' status cannot be acknowledged.  A Purchase Order line in 'Cancel' status cannot be acknowledged. 
POA Line Data contains duplicate POA Line References or Line Reference IDs. Each POA Line should have a unique ID.  POA Line Data contains duplicate POA Line References or Line Reference IDs. Each POA Line should have a unique ID. 
Both Quantity and Backordered Quantity cannot be zero  Both Quantity and Backordered Quantity cannot be zero 
A Purchase Order line in ‘Closed for Receiving’ status cannot be acknowledged.  A Purchase Order line in ‘Closed for Receiving’ status cannot be acknowledged. 
 
Attachment_Data  Financials_Attachment_Data  [0..*]  Refers to purchase order acknowledgement attachment data. 
Validation Description
If a file name is specified for a Financial Attachment, File Content and Content Type are required.   
 
Validation Description
This Purchase Order cannot be acknowledged because it is not Issued, has no eligible unacknowledged lines, is for a Contract (Contingent) Worker, or has lines that are closed for receiving.  The Purchase Order cannot be acknowledged via this web service if any of the following are true: 1) it is not in an Issued status, 2) it contains contingent worker lines, 3) it is canceled, or 4) It contains lines closed for receiving. 
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Purchase_OrderObject

part of: Purchase_Order_Acknowledgement_Data
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Purchase_OrderObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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Purchase_OrderObjectID

part of: Purchase_OrderObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Document_Number, Purchase_Order_Reference_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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PO_Acknowledgement_StatusObject

part of: Purchase_Order_Acknowledgement_Data, PO_Acknowledgement_Line_Data
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  PO_Acknowledgement_StatusObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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PO_Acknowledgement_StatusObjectID

part of: PO_Acknowledgement_StatusObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, PO_Acknowledgement_Status_Reference_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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Document_Creation_MethodObject

part of: Purchase_Order_Acknowledgement_Data
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Document_Creation_MethodObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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Document_Creation_MethodObjectID

part of: Document_Creation_MethodObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Origin_Reference_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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Requisition_TypeObject

part of: Purchase_Order_Acknowledgement_Data
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Requisition_TypeObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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Requisition_TypeObjectID

part of: Requisition_TypeObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Requisition_Type_Reference_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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PO_Acknowledgement_Line_Data

part of: Purchase_Order_Acknowledgement_Data
Element containing Purchase Order Acknowledgement Line data. A Purchase Order Acknowledgement may have multiple acknowledgement lines related to goods purchase order lines.
 
Parameter name Type/Value Cardinality Description Validations
PO_Acknowledgement_Line_Reference  PO_Acknowledgement_LineObject  [0..1]  Refers to a POA line available for update only.   
Purchase_Order_Acknowledgement_Line_ID  string  [0..1]  Refers to the unique purchase order acknowledgement line identifier. This Reference ID will be ignored if a Purchase Order Acknowledgement instance is already present. 
Validation Description
Cannot acknowledge an already acknowledged purchase order line.  Cannot acknowledge an already acknowledged purchase order line. 
The Web Service is set to Add Only; Acknowledgement line cannot be resubmitted.  The Web Service is set to Add Only; Acknowledgement line cannot be resubmitted. 
Acknowledgement already exists. Only existing lines on the Purchase Order Acknowledgement can be updated.  Acknowledgement already exists. Only existing lines on the Purchase Order Acknowledgement can be updated. 
 
Purchase_Order_Line_Reference  Purchase_Order_LineObject  [1..1]  Refers to a purchase order line for goods associated with a POA line.   
Item_Identifier  string  [0..1]  Item Identifier for the associated purchase order line's Purchase or Catalog Item. Cannot be entered for Submit. It is only returned by Get. 
Validation Description
Item Identifier can't be entered. Used only for Get Purchase Order Acknowledgement Web Service.   
 
PO_Acknowledgement_Status_for_POA_Line_Reference  PO_Acknowledgement_StatusObject  [1..1]  Refers to the acknowledgement status for a POA line. The status may be either Accepted, Accepted with Changes, Rejected, or Unacknowledged. 
Validation Description
Not a valid acknowledgement status for a POA line.  Not a valid acknowledgement status for a POA line. 
 
PO_Acknowledgement_Line_Description  string  [0..1]  Refers to a supplied text description of the purchase item for the POA line. The description will default as blank.   
Quantity  decimal (22, 2)   [0..1]  Refers to the supplier item quantity for the POA line. 
Validation Description
For Full Quantity Backordered, Quantity needs to be zero.   
 
Unit_of_Measure_Reference  Unit_of_MeasureObject  [0..1]  Refers to the item unit of measurement for the POA line.   
Unit_Cost  decimal (26, 6)   [0..1]  Refers to the item unit cost on the POA line.   
Memo  string  [0..1]  Refers to the memo for the POA line.   
Backordered_Quantity  decimal (22, 2) >0   [0..1]  Refers to the supplier backordered quantity for the purchase order acknowlegement. 
Validation Description
For Full Quantity Backordered, Backordered Quantity should be equal or more than PO Line Quantity   
The Backordered Quantity is required for Partial or Full Backordered Quantity acknowledgement status   
 
Backorder_Date  date  [0..1]  Refers to the supplier backorder date for goods items. 
Validation Description
Backorder Date cannot be before the Document Date.   
 
Alternate_Item_Identifier_Data  Line_Alternate_Item_Attribute_Value_Data_Inbound  [0..*]  Alternate Item Identifiers for Item on Purchase Order Acknowledgement Line 
Validation Description
Item Identifier Type mapped to Universal Item Identifier with External Name [EN] is not defined.   
Length of Alternate Item Identifier's [AIID] value is not same as the allowed length [LEN].   
Enter a 14 digit numeric value for GTIN Alternate Item Identifier.   
Only alphanumeric values are allowed for UPN.   
Value needs to be provided for Manufacturer.   
Value needs to be provided for [ExternalName].   
Enter a valid GTIN   
Manufacturer Reference not allowed for [ExternalName]   
Can't enter duplicate External Name if Allow Multiples flag is not enabled for Item Identifier mapped to [ExternalName].   
Invalid value for External Name [ET].   
 
Validation Description
Quantity cannot be negative  Quantity cannot be negative 
The Purchase Order line associated with the Purchase Order Acknowledgement line must be for a goods line.  The Purchase Order line associated with the Purchase Order Acknowledgement line must be for a goods line. 
The Backordered Quantity is required when the Backordered Date is set.  The Backordered Quantity is required when the Backordered Date is set. 
A Purchase Order line in 'Cancel' status cannot be acknowledged.  A Purchase Order line in 'Cancel' status cannot be acknowledged. 
POA Line Data contains duplicate POA Line References or Line Reference IDs. Each POA Line should have a unique ID.  POA Line Data contains duplicate POA Line References or Line Reference IDs. Each POA Line should have a unique ID. 
Both Quantity and Backordered Quantity cannot be zero  Both Quantity and Backordered Quantity cannot be zero 
A Purchase Order line in ‘Closed for Receiving’ status cannot be acknowledged.  A Purchase Order line in ‘Closed for Receiving’ status cannot be acknowledged. 
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PO_Acknowledgement_LineObject

part of: PO_Acknowledgement_Line_Data
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  PO_Acknowledgement_LineObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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PO_Acknowledgement_LineObjectID

part of: PO_Acknowledgement_LineObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Purchase_Order_Acknowledgement_Line_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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Purchase_Order_LineObject

part of: PO_Acknowledgement_Line_Data
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Purchase_Order_LineObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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Purchase_Order_LineObjectID

part of: Purchase_Order_LineObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Line_Number, Purchase_Order_Line_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
@parent_id  string  [1..1]  Contains a unique identifier for an instance of a parent object   
@parent_type  WID, Change_Order_Reference_ID, Document_Number, Purchase_Order_Reference_ID  [1..1]  The unique identifier type of a parent object   
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Unit_of_MeasureObject

part of: PO_Acknowledgement_Line_Data
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Unit_of_MeasureObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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Unit_of_MeasureObjectID

part of: Unit_of_MeasureObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, UN_CEFACT_Common_Code_ID, UOM_EDI_Code_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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Line_Alternate_Item_Attribute_Value_Data_Inbound

part of: PO_Acknowledgement_Line_Data
Element that captures Alternate Item Identifiers for a Line
 
Parameter name Type/Value Cardinality Description Validations
External_Name  string  [0..1]  External Name of Alternate Identifier   
Value  string  [0..1]  Alternate Identifier Value   
Manufacturer_Reference  ManufacturerObject  [0..1]  Reference to existing Manufacturer associated with the Item Identifier Type   
Validation Description
Item Identifier Type mapped to Universal Item Identifier with External Name [EN] is not defined.   
Length of Alternate Item Identifier's [AIID] value is not same as the allowed length [LEN].   
Enter a 14 digit numeric value for GTIN Alternate Item Identifier.   
Only alphanumeric values are allowed for UPN.   
Value needs to be provided for Manufacturer.   
Value needs to be provided for [ExternalName].   
Enter a valid GTIN   
Manufacturer Reference not allowed for [ExternalName]   
Can't enter duplicate External Name if Allow Multiples flag is not enabled for Item Identifier mapped to [ExternalName].   
Invalid value for External Name [ET].   
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ManufacturerObject

part of: Line_Alternate_Item_Attribute_Value_Data_Inbound
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  ManufacturerObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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ManufacturerObjectID

part of: ManufacturerObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Manufacturer_Name, Manufacturer_Reference_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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Financials_Attachment_Data

part of: Purchase_Order_Acknowledgement_Data
Encapsulating element containing all Business Document Attachment data.
 
Parameter name Type/Value Cardinality Description Validations
@Content_Type  string (80)   [1..1]  Text attribute identifying Content Type of the Attachment.   
@Filename  string (255)   [1..1]  Text attribute identifying Filename of the Attachment.   
@Encoding  string  [1..1]  Text attribute identifying Encoding of the Attachment.   
@Compressed  boolean  [1..1]  Boolean attribute identifying whether the Attachment is compressed.   
File_Content  base64Binary  [0..1]  File content in binary format.   
Comment  string  [0..1]  Comment   
Validation Description
If a file name is specified for a Financial Attachment, File Content and Content Type are required.   
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Application_Instance_Related_Exceptions_Data

part of: Submit_Purchase_Order_Acknowledgement_Response
Element containing Exceptions Data
 
Parameter name Type/Value Cardinality Description Validations
Exceptions_Data  Application_Instance_Exceptions_Data  [0..*]  Exceptions Data   
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Application_Instance_Exceptions_Data

part of: Application_Instance_Related_Exceptions_Data
Element containing application related exceptions data
 
Parameter name Type/Value Cardinality Description Validations
Exception_Data  Exception_Data  [0..*]  Exception Data   
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Exception_Data

part of: Application_Instance_Exceptions_Data
Exception (Errors and Warning) associated with the transaction.
 
Parameter name Type/Value Cardinality Description Validations
Classification  string  [0..1]  Exception Classification (Error or Warning)   
Message  string  [0..1]  Exception Detail   
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Purchase_Order_AcknowledgementReferenceEnumeration

part of: Purchase_Order_AcknowledgementObjectID
Base Type
string
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Base Type
string

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WorkerReferenceEnumeration

part of: WorkerObjectID
Base Type
string
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Purchase_OrderReferenceEnumeration

part of: Purchase_OrderObjectID
Base Type
string
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PO_Acknowledgement_StatusReferenceEnumeration

part of: PO_Acknowledgement_StatusObjectID
Base Type
string
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Document_Creation_MethodReferenceEnumeration

part of: Document_Creation_MethodObjectID
Base Type
string
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Requisition_TypeReferenceEnumeration

part of: Requisition_TypeObjectID
Base Type
string
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PO_Acknowledgement_LineReferenceEnumeration

part of: PO_Acknowledgement_LineObjectID
Base Type
string
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Purchase_Order_LineReferenceEnumeration

part of: Purchase_Order_LineObjectID
Base Type
string
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Base Type
string

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Unit_of_MeasureReferenceEnumeration

part of: Unit_of_MeasureObjectID
Base Type
string
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ManufacturerReferenceEnumeration

part of: ManufacturerObjectID
Base Type
string
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