Service Directory > v31.2 > Resource_Management > Submit_Request_for_Quote_Response
 

Operation: Submit_Request_for_Quote_Response

This operation can create a RFQ Response Document and submit it to the business process. It can also modify an existing RFQ Response Document in Draft status. A RFQ Response document contains responses to the original RFQ Line and its related bid requirements.


@ - A parameter name with this symbol denotes an XML attribute within the document instead of an XML element.


Contents

 

Web Service

 

Request

 

Response

 

Element(s)

 

Request Element: Submit_Request_for_Quote_Response_Request

Topmost element to record RFQ Response Document. Includes header, lines and bid responses.
 
Parameter name Type/Value Cardinality Description Validations
@version string [0..1] Web Service version  
@Add_Only  boolean  [1..1]  Add Only   
Request_for_Quote_Response_Reference  Request_for_Quote_ResponseObject  [0..1]  Reference to RFQ Response Document to edit.   
Business_Process_Parameters  Financials_Business_Process_Parameters  [0..1]  Contains data for business processing   
Request_for_Quote_Response_Data  RFQ_Response_Data_Inbound  [0..1]  Element used to capture a response to a Request for Quote document. It includes responses to RFQ Lines and header level bid requirements. 
Validation Description
Enter a approved and posted RFQ to record a response against.   
Response Date must be on or after the RFQ Start Date.   
An active response to this RFQ already exists for this supplier. Change the supplier and submit the document again.   
Enter a valid supplier for the RFQ Response. If the RFQ is restricted, please verify that the supplier is invited to bid on this RFQ.   
Company on RFQ differs from what is used on RFQ Response.   
Include all bid requirements classified as "Document" in the RFQ Response.   
Company on RFQ Response cannot be modified from its original value.   
RFQ Reference cannot be modified from its original value.   
Response should have all RFQ lines. Missing RFQ lines are [lines].   
Response Date must be on or before the RFQ End Date.   
 
Validation Description
The Web Service is set to Add Only; documents cannot be resubmitted.   
You can only update RFQ Responses that are in Draft or In Progress Status.   
top
 

Response Element: Submit_Request_for_Quote_Response_Response

Element that shows the RFQ Response Document worked upon.
 
Parameter name Type/Value Cardinality Description Validations
@version string [0..1] Web Service version  
Request_for_Quote_Response_Reference  Request_for_Quote_ResponseObject  [0..1]  Reference to RFQ Response Document   
Exceptions_Response_Data  Application_Instance_Related_Exceptions_Data  [0..1]  Element containing Exceptions Data   
top
 

Request_for_Quote_ResponseObject

part of: Submit_Request_for_Quote_Response_Request, Submit_Request_for_Quote_Response_Response
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Request_for_Quote_ResponseObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
top
 

Request_for_Quote_ResponseObjectID

part of: Request_for_Quote_ResponseObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Request_for_Quote_Response_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
top
 

Financials_Business_Process_Parameters

part of: Submit_Request_for_Quote_Response_Request
Contains data for business processing
 
Parameter name Type/Value Cardinality Description Validations
Auto_Complete  boolean  [0..1]  When set to "true" or "1", the business process is automatically processed. This means that all approvals will be automatically approved in the system, all reviews and to-do's will be automatically by-passed, and all notifications will be automatically suppressed.   
Comment_Data  Business_Process_Comment_Data  [0..1]  Captures the Comment for the Business Process.   
top
 

Business_Process_Comment_Data

part of: Financials_Business_Process_Parameters
Captures a comment for the Business Process.
 
Parameter name Type/Value Cardinality Description Validations
Comment  string  [0..1]  Free form comment regarding the business process. 
Validation Description
This Business Process has been configured to disable comment. Please remove the comment or change the setting in the Business Process Policy or tenant setup.   
 
Worker_Reference  WorkerObject  [0..1]  Default the Person making the comment to the processing person if not submitted via the web service.   
top
 

WorkerObject

part of: Business_Process_Comment_Data
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  WorkerObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
top
 

WorkerObjectID

part of: WorkerObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Contingent_Worker_ID, Employee_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
top
 

RFQ_Response_Data_Inbound

part of: Submit_Request_for_Quote_Response_Request
Element used to capture a response to a Request for Quote document. It includes responses to RFQ Lines and header level bid requirements.
 
Parameter name Type/Value Cardinality Description Validations
Request_for_Quote_Response_ID  string  [0..1]  Reference to RFQ Response Document.   
Submit  boolean  [0..1]  Submit   
Company_Reference  CompanyObject  [1..1]  Company used to record RFQ Response.   
RFQ_Reference  Request_for_QuoteObject  [1..1]  Reference to RFQ for which the response is created.   
Supplier_Reference  Resource_ProviderObject  [1..1]  Reference to Supplier for which the response is created. 
Validation Description
Suppliers that are restricted to company must be restricted to either the document header company or the Company Hierarchy for which it is a subordinate.   
 
Response_Recorded_By  string  [0..1]  Response Recorded By   
Response_Date  dateTime  [1..1]  Response Date with time precision up to minute.   
Shipping_Terms_Reference  Shipping_TermsObject  [0..1]  Shipping Terms for the Request For Quote Response   
Shipping_Method_Reference  Shipping_MethodObject  [0..1]  Shipping Method for the Request For Quote Response   
Shipping_Instruction  string  [0..1]  Shipping Instruction for the Request For Quote Response   
Response_Memo  string  [0..1]  Response Memo   
Request_for_Quote_Response_Line_Data  RFQ_Response_Line_Data_Inbound  [0..*]  Element to capture responses to Request for Quote Lines. It also includes responses to line level bid requirements 
Validation Description
Response Quantity and Lead Time are not applicable for a service line.   
Response Quantity is required on a response to a Goods Line.   
Lead Time is required on the RFQ response line.   
Response Price is required on the RFQ Response line.   
RFQ Line does not belong to the RFQ to which you're recording a response. Please check and submit again.   
Include all bid requirements applicable to the RFQ Line on the response.   
 
RFQ_Header_Bid_Response_Data  RFQ_Header_Or_Line_Bid_Response_Data_Inbound  [0..*]  Element used to capture header and line level bid responses 
Validation Description
Choose either Yes or No as a response to the boolean bid requirement.   
Please provide a response to the mandatory bid requirement.   
Please enter a valid bid response to the bid requirement.   
 
RFQ_Response_Attachment_Data  Financials_Attachment_Data  [0..*]  Encapsulating element containing all Business Document Attachment data. 
Validation Description
If a file name is specified for a Financial Attachment, File Content and Content Type are required.   
 
Validation Description
Enter a approved and posted RFQ to record a response against.   
Response Date must be on or after the RFQ Start Date.   
An active response to this RFQ already exists for this supplier. Change the supplier and submit the document again.   
Enter a valid supplier for the RFQ Response. If the RFQ is restricted, please verify that the supplier is invited to bid on this RFQ.   
Company on RFQ differs from what is used on RFQ Response.   
Include all bid requirements classified as "Document" in the RFQ Response.   
Company on RFQ Response cannot be modified from its original value.   
RFQ Reference cannot be modified from its original value.   
Response should have all RFQ lines. Missing RFQ lines are [lines].   
Response Date must be on or before the RFQ End Date.   
top
 

CompanyObject

part of: RFQ_Response_Data_Inbound
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  CompanyObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
top
 

CompanyObjectID

part of: CompanyObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Company_Reference_ID, Organization_Reference_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
top
 

Request_for_QuoteObject

part of: RFQ_Response_Data_Inbound
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Request_for_QuoteObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
top
 

Request_for_QuoteObjectID

part of: Request_for_QuoteObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Request_for_Quote_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
top
 

Resource_ProviderObject

part of: RFQ_Response_Data_Inbound
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Resource_ProviderObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
top
 

Resource_ProviderObjectID

part of: Resource_ProviderObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Contingent_Worker_ID, Internal_Service_Provider_ID, Internal_Service_Provider_Reference_ID, Supplier_ID, Supplier_Reference_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
top
 

Shipping_TermsObject

part of: RFQ_Response_Data_Inbound
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Shipping_TermsObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
top
 

Shipping_TermsObjectID

part of: Shipping_TermsObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Shipping_Terms_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
top
 

Shipping_MethodObject

part of: RFQ_Response_Data_Inbound
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Shipping_MethodObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
top
 

Shipping_MethodObjectID

part of: Shipping_MethodObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Shipping_Method_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
top
 

RFQ_Response_Line_Data_Inbound

part of: RFQ_Response_Data_Inbound
Element to capture responses to Request for Quote Lines. It also includes responses to line level bid requirements
 
Parameter name Type/Value Cardinality Description Validations
RFQ_Line_Reference  Request_for_Quote_LineObject  [1..1]  Reference to the RFQ Line to which a response is recorded.   
No_Bid  boolean  [0..1]  Flag to indicate where bid is made for a RFQ line when submitting the response. 
Validation Description
Bid response is required for RFQ line [RFQ Line].   
 
Response_Line_Description  string  [0..1]  The Response Line Item Description on the RFQ Response Line 
Validation Description
You can only provide Response Line Description for Ad hoc Item.   
You can't provide Response Line Description for no bid response line.   
 
Response_Quantity  decimal (22, 2) >0   [0..1]  Response Quantity as entered by the supplier..   
Response_Price  decimal (18, 3) >0   [0..1]  Response Price provided by the supplier.   
Lead_Time_in_Days  decimal (12, 0) >0   [0..1]  Response Lead Time provided by the supplier.   
Response_Line_Memo  string  [0..1]  Response Line Memo provided by the supplier.   
RFQ_Line_Bid_Response_Data  RFQ_Header_Or_Line_Bid_Response_Data_Inbound  [0..*]  Element used to capture header and line level bid responses 
Validation Description
Choose either Yes or No as a response to the boolean bid requirement.   
Please provide a response to the mandatory bid requirement.   
Please enter a valid bid response to the bid requirement.   
 
RFQ_Response_Line_Attachment_Data  Financials_Attachment_Data  [0..*]  Encapsulating element containing all Business Document Attachment data. 
Validation Description
If a file name is specified for a Financial Attachment, File Content and Content Type are required.   
 
Validation Description
Response Quantity and Lead Time are not applicable for a service line.   
Response Quantity is required on a response to a Goods Line.   
Lead Time is required on the RFQ response line.   
Response Price is required on the RFQ Response line.   
RFQ Line does not belong to the RFQ to which you're recording a response. Please check and submit again.   
Include all bid requirements applicable to the RFQ Line on the response.   
top
 

Request_for_Quote_LineObject

part of: RFQ_Response_Line_Data_Inbound
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Request_for_Quote_LineObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
top
 

Request_for_Quote_LineObjectID

part of: Request_for_Quote_LineObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Request_for_Quote_Line_ID, Request_for_Quote_Line_Number  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
@parent_id  string  [1..1]  Contains a unique identifier for an instance of a parent object   
@parent_type  WID, Request_for_Quote_ID  [1..1]  The unique identifier type of a parent object   
top
 

RFQ_Header_Or_Line_Bid_Response_Data_Inbound

part of: RFQ_Response_Data_Inbound, RFQ_Response_Line_Data_Inbound
Element used to capture header and line level bid responses
 
Parameter name Type/Value Cardinality Description Validations
RFQ_Bid_Requirement_Reference  Abstract_Request_for_Quote_Bid_RequirementObject  [1..1]  Reference to the RFQ Bid Requirement.   
Date_Response  date  [0..1]  Date Response provided by supplier.   
Numeric_Response  decimal (12, 0) >0   [0..1]  Numeric Response provided by supplier.   
Text_Response  string  [0..1]  Text Response provided by Supplier.   
Boolean_Yes_Response  boolean  [0..1]  Boolean Yes Response provided by supplier. Enter Y to indicate that the supplier has answered 'Yes' to the bid requirement. Leave blank otherwise.   
Boolean_No_Response  boolean  [0..1]  Boolean No Response provided by supplier. Enter Y to indicate that the supplier has answered 'No' to the bid requirement. Leave blank otherwise.   
Bid_Response_Memo  string  [0..1]  Bid Response Memo provided by supplier.   
Validation Description
Choose either Yes or No as a response to the boolean bid requirement.   
Please provide a response to the mandatory bid requirement.   
Please enter a valid bid response to the bid requirement.   
top
 

Abstract_Request_for_Quote_Bid_RequirementObject

part of: RFQ_Header_Or_Line_Bid_Response_Data_Inbound
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Abstract_Request_for_Quote_Bid_RequirementObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
top
 

Abstract_Request_for_Quote_Bid_RequirementObjectID

part of: Abstract_Request_for_Quote_Bid_RequirementObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Bid_Requirement_Number, Line_Bid_Requirement_Number, Request_for_Quote_Bid_Requirement_ID, Request_for_Quote_Line_Bid_Requirement_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
@parent_id  string  [1..1]  Contains a unique identifier for an instance of a parent object   
@parent_type  WID, Request_for_Quote_ID, Request_for_Quote_Line_ID  [1..1]  The unique identifier type of a parent object   
top
 

Financials_Attachment_Data

part of: RFQ_Response_Data_Inbound, RFQ_Response_Line_Data_Inbound
Encapsulating element containing all Business Document Attachment data.
 
Parameter name Type/Value Cardinality Description Validations
@Content_Type  string (80)   [1..1]  Text attribute identifying Content Type of the Attachment.   
@Filename  string (255)   [1..1]  Text attribute identifying Filename of the Attachment.   
@Encoding  string  [1..1]  Text attribute identifying Encoding of the Attachment.   
@Compressed  boolean  [1..1]  Boolean attribute identifying whether the Attachment is compressed.   
File_Content  base64Binary  [0..1]  File content in binary format.   
Comment  string  [0..1]  Comment   
Validation Description
If a file name is specified for a Financial Attachment, File Content and Content Type are required.   
top
 

Application_Instance_Related_Exceptions_Data

part of: Submit_Request_for_Quote_Response_Response
Element containing Exceptions Data
 
Parameter name Type/Value Cardinality Description Validations
Exceptions_Data  Application_Instance_Exceptions_Data  [0..*]  Exceptions Data   
top
 

Application_Instance_Exceptions_Data

part of: Application_Instance_Related_Exceptions_Data
Element containing application related exceptions data
 
Parameter name Type/Value Cardinality Description Validations
Exception_Data  Exception_Data  [0..*]  Exception Data   
top
 

Exception_Data

part of: Application_Instance_Exceptions_Data
Exception (Errors and Warning) associated with the transaction.
 
Parameter name Type/Value Cardinality Description Validations
Classification  string  [0..1]  Exception Classification (Error or Warning)   
Message  string  [0..1]  Exception Detail   
top
 

Request_for_Quote_ResponseReferenceEnumeration

part of: Request_for_Quote_ResponseObjectID
Base Type
string
top
 

WorkerReferenceEnumeration

part of: WorkerObjectID
Base Type
string
top
 

CompanyReferenceEnumeration

part of: CompanyObjectID
Base Type
string
top
 

Request_for_QuoteReferenceEnumeration

part of: Request_for_QuoteObjectID
Base Type
string
top
 

Resource_ProviderReferenceEnumeration

part of: Resource_ProviderObjectID
Base Type
string
top
 

Shipping_TermsReferenceEnumeration

part of: Shipping_TermsObjectID
Base Type
string
top
 

Shipping_MethodReferenceEnumeration

part of: Shipping_MethodObjectID
Base Type
string
top
 

Request_for_Quote_LineReferenceEnumeration

part of: Request_for_Quote_LineObjectID
Base Type
string
top
 

Base Type
string

top
 

Abstract_Request_for_Quote_Bid_RequirementReferenceEnumeration

part of: Abstract_Request_for_Quote_Bid_RequirementObjectID
Base Type
string
top
 

Base Type
string

top