Service Directory > v32.1 > Resource_Management > Submit_Request_for_Quote_Award
 

Operation: Submit_Request_for_Quote_Award

This operation can create a RFQ Award Document and submit it to the business process. A Purchase Order or Supplier Contract is created once the award document is approved. This webservice can also be used to modify an existing RFQ Award Document in Draft status.


@ - A parameter name with this symbol denotes an XML attribute within the document instead of an XML element.


Contents

 

Web Service

 

Request

 

Response

 

Element(s)

 

Request Element: Submit_Request_for_Quote_Award_Request

Element that contains the RFQ Award Document information. Includes information about RFQ Award header, lines, Splits and Purchase Order or Contract Defaults.
 
Parameter name Type/Value Cardinality Description Validations
@version string [0..1] Web Service version  
@Add_Only  boolean  [1..1]  Add Only   
Request_for_Quote_Award_Reference  Request_for_Quote_AwardObject  [0..1]  Request for Quote Award Reference   
Business_Process_Parameters  Financials_Business_Process_Parameters  [0..1]  Contains data for business processing   
Request_for_Quote_Award_Data  Request_for_Quote_Award_Data_Inbound  [0..1]  Element used to capture information to create a RFQ Award document. It contains Purchase Order or Supplier Contract Defaults, RFQ Award Lines and Line Split information. 
Validation Description
Currency entered is not listed as an Accepted Currency by Supplier.   
Verify that there are approved responses against the RFQ before creating an award document.   
Award Date must be on or after the RFQ Start Date.   
Company on RFQ differs from what is used on RFQ Award.   
There is no currency conversion rate between the RFQ currency ([rfq currency]) and the RFQ Award currency ([award currency]).   
Currency Conversion Rates between currency and company's default currency are not defined.   
There are no approved responses from this supplier [supplier] for the RFQ [rfq document]. Change the supplier and submit the document again.   
Enter Purchase Order Defaults for the RFQ Award because the award type is Purchase Order. Remove Supplier Contract Defaults if they exist and submit again.   
Enter Supplier Contract Defaults for the RFQ Award because the award type is Supplier Contract. Remove Purchase Order Defaults if they exist and submit again.   
Set Auto-submit Award Outcome Document for Approval to false or change the Award Type to Purchase Order.   
Company on RFQ Award cannot be modified from its original value.   
Award Type on RFQ Award cannot be modified from its original value.   
Supplier on RFQ Award cannot be modified from its original value.   
RFQ Reference cannot be modified from its original value.   
Contract type [new contract type] does match the contract type [persisted contract type] that exists on the RFQ Award.   
The entered supplier [supplier] is inactive. Change the supplier status or choose a different supplier and submit the RFQ Award again.   
 
Validation Description
The Web Service is set to Add Only; documents cannot be resubmitted.   
You can only update RFQ Award Documents that are in Draft Status.   
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Response Element: Submit_Request_for_Quote_Award_Response

Element that shows the RFQ Award document worked upon.
 
Parameter name Type/Value Cardinality Description Validations
@version string [0..1] Web Service version  
Request_for_Quote_Award_Reference  Request_for_Quote_AwardObject  [0..1]  Reference to RFQ Award Document.   
Exceptions_Response_Data  Application_Instance_Related_Exceptions_Data  [0..1]  Element containing Exceptions Data   
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Request_for_Quote_AwardObject

part of: Submit_Request_for_Quote_Award_Request, Submit_Request_for_Quote_Award_Response
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Request_for_Quote_AwardObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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Request_for_Quote_AwardObjectID

part of: Request_for_Quote_AwardObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Request_for_Quote_Award_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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Financials_Business_Process_Parameters

part of: Submit_Request_for_Quote_Award_Request
Contains data for business processing
 
Parameter name Type/Value Cardinality Description Validations
Auto_Complete  boolean  [0..1]  When set to "true" or "1", the business process is automatically processed. This means that all approvals will be automatically approved in the system, all reviews and to-do's will be automatically by-passed, and all notifications will be automatically suppressed.   
Comment_Data  Business_Process_Comment_Data  [0..1]  Captures the Comment for the Business Process.   
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Business_Process_Comment_Data

part of: Financials_Business_Process_Parameters
Captures a comment for the Business Process.
 
Parameter name Type/Value Cardinality Description Validations
Comment  string  [0..1]  Free form comment regarding the business process. 
Validation Description
This Business Process has been configured to disable comment. Please remove the comment or change the setting in the Business Process Policy or tenant setup.   
 
Worker_Reference  WorkerObject  [0..1]  Default the Person making the comment to the processing person if not submitted via the web service.   
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WorkerObject

part of: Business_Process_Comment_Data, RFQ_Award_PO_Defaults_Data_Inbound, RFQ_Award_PO_Defaults_Data_Inbound, RFQ_Award_PO_Defaults_Data_Inbound, RFQ_Award_Contract_Defaults_Data_Inbound, RFQ_Award_Contract_Defaults_Data_Inbound, Request_for_Quote_Award_Line_Data_Inbound
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  WorkerObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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WorkerObjectID

part of: WorkerObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Contingent_Worker_ID, Employee_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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Request_for_Quote_Award_Data_Inbound

part of: Submit_Request_for_Quote_Award_Request
Element used to capture information to create a RFQ Award document. It contains Purchase Order or Supplier Contract Defaults, RFQ Award Lines and Line Split information.
 
Parameter name Type/Value Cardinality Description Validations
Request_for_Quote_Award_ID  string  [0..1]  Reference to RFQ Award Document   
Submit  boolean  [0..1]  Submit   
Company_Reference  CompanyObject  [1..1]  Company used to record RFQ Award.   
Request_for_Quote_Reference  Request_for_QuoteObject  [1..1]  Reference to RFQ against which the award is created.   
Supplier_Reference  Resource_ProviderObject  [1..1]  Supplier on RFQ Award   
Award_Date  date  [1..1]  Award Date   
Award_Reason_Reference  Procurement_Award_ReasonObject  [0..1]  Award Reason for Request for Quote Award.   
Currency_Reference  CurrencyObject  [1..1]  Currency on RFQ Award   
RFQ_Award_Type_Reference  Request_for_Quote_Award_TypeObject  [1..1]  RFQ Award Type   
Memo  string  [0..1]  Award Memo   
Auto-submit_Award_Outcome_for_Approval  boolean  [0..1]  Indicates whether to submit the RFQ Award outcome document for approval   
RFQ_Award_PO_Defaults_Data  RFQ_Award_PO_Defaults_Data_Inbound  [0..1]  Element to capture PO Defaults at the time of creating a RFQ Award document 
Validation Description
You can't specify a Purchase Order Type that is marked Bill Only on the Request for Quote Award.   
You can't specify a Purchase Order Type that is marked Consignment on the Request for Quote Award.   
 
RFQ_Award_Contract_Defaults_Data  RFQ_Award_Contract_Defaults_Data_Inbound  [0..1]  Element that captures Contract Defaults at the time of creating a RFQ Award Document. 
Validation Description
Contract End Date cannot be before the Contract Start Date.   
Enter Bill-To Contact, Ship-To Contact, Bill-To Address, Ship-To Address, Payment Terms, Issue Option and Buyer on Contract Defaults or change the contract type to one that does not support Scheduled Purchase Orders.   
Enter Buyer on Contract Defaults or change the contract type to one that does not support Manual or Scheduled Purchase Orders.   
Enter Payment Terms on Contract Defaults or change the contract type to one that does not support Scheduled Invoices or Scheduled Purchase Orders.   
Remove Buyer from Contract Defaults or change the contract type to one that supports Scheduled Purchase Orders or Manual Purchase Orders.   
Remove Bill-To Contact, Ship-To Contact, Bill-To Address, Ship-To Address, Payment Terms, and Issue Option from Contract Defaults or change the contract type to one that supports Scheduled Purchase Orders.   
 
Business_Document_Attachment_Data  Business_Document_Attachment_with_External_Option_Data  [0..*]  Encapsulating element containing all Business Document Attachment data. 
Validation Description
If a file name is specified for a Financial Attachment, File Content and Content Type are required.   
 
Request_for_Quote_Award_Line_Data  Request_for_Quote_Award_Line_Data_Inbound  [1..*]  Element that captures RFQ Award Line Information - includes splits, worktags and attachments. 
Validation Description
There is no approved response from this supplier [supplier] for RFQ Line [rfq line reference]. Change the RFQ Line reference and submit again.   
RFQ Line does not belong to the RFQ that you're awarding. Please check and submit again.   
Enter Award Quantity for Goods based RFQ Line [rfq line]   
Remove Award Amount, Start Date and End for Goods based RFQ Line [rfq line].   
Enter Award Amount for Service based RFQ Line [rfq line]   
Remove Award Quantity for Service based RFQ Line [rfq line].   
RFQ Line [rfq line] cannot be awarded to a supplier contract because it is already on a active RFQ award. Remove the line and submit again.   
A RFQ Service Line cannot be awarded to a supplier contract because it supports Scheduled Purchase Orders. Remove the RFQ Line [rfq line] or change the supplier contract type and submit again.   
RFQ Line [rfq line] cannot be awarded to a Purchase Order, because there is no pending quantity or amount to award. Remove the line and submit again.   
RFQ Line [rfq line] cannot be awarded to a Purchase Order, because it has already been awarded. Remove the line and submit again.   
Award Amount cannot be negative.   
Enter a End Date that is after the Award Date for RFQ Line [rfq line].   
Enter a Start Date that is on or after the Award Date for RFQ Line [rfq line].   
End Date must be after Start Date for award line that references RFQ Line [rfq line].   
Award Quantity must be less than or equal to the unawarded Quantity.on RFQ Line [rfq line]. Change the award quantity and submit again.   
Award Amount must be less than or equal to the Unawarded Amount.on RFQ Line [rfq line]. Change the award amount and submit again.   
Splits are not allowed when awarding to Supplier Contract. Remove splits and submit the document again.   
Worktags are not allowed when there are split lines.   
Only one worktag for each type is allowed for each document line.   
Split by Quantity is not allowed for service lines.   
Total Quantity of RFQ Award Line splits does not match Award Quantity for RFQ Line [rfq line].   
Total Extended Amount of RFQ Award Line splits does not match Award Amount for RFQ Line [rfq line].   
If there are no splits on the backing requisition line for RFQ Line [rfq line], remove Award Line Splits information and submit again. Otherwise, include Splits information and submit again.   
[list of worktag types] not valid for this transaction.   
The following Accounting Worktags are required but have not been assigned: [missing].   
[not allowed worktags on RFQ Award Line or Line Split]   
[missing required worktags on RFQ Award Line or Line Split]   
Cannot award RFQ lines that are marked as No Bid.   
The line Ship-To Address is not valid for the selected company.   
The Deliver-To Location is invalid for the company selected.   
 
Validation Description
Currency entered is not listed as an Accepted Currency by Supplier.   
Verify that there are approved responses against the RFQ before creating an award document.   
Award Date must be on or after the RFQ Start Date.   
Company on RFQ differs from what is used on RFQ Award.   
There is no currency conversion rate between the RFQ currency ([rfq currency]) and the RFQ Award currency ([award currency]).   
Currency Conversion Rates between currency and company's default currency are not defined.   
There are no approved responses from this supplier [supplier] for the RFQ [rfq document]. Change the supplier and submit the document again.   
Enter Purchase Order Defaults for the RFQ Award because the award type is Purchase Order. Remove Supplier Contract Defaults if they exist and submit again.   
Enter Supplier Contract Defaults for the RFQ Award because the award type is Supplier Contract. Remove Purchase Order Defaults if they exist and submit again.   
Set Auto-submit Award Outcome Document for Approval to false or change the Award Type to Purchase Order.   
Company on RFQ Award cannot be modified from its original value.   
Award Type on RFQ Award cannot be modified from its original value.   
Supplier on RFQ Award cannot be modified from its original value.   
RFQ Reference cannot be modified from its original value.   
Contract type [new contract type] does match the contract type [persisted contract type] that exists on the RFQ Award.   
The entered supplier [supplier] is inactive. Change the supplier status or choose a different supplier and submit the RFQ Award again.   
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CompanyObject

part of: Request_for_Quote_Award_Data_Inbound
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  CompanyObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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CompanyObjectID

part of: CompanyObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Company_Reference_ID, Organization_Reference_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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Request_for_QuoteObject

part of: Request_for_Quote_Award_Data_Inbound
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Request_for_QuoteObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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Request_for_QuoteObjectID

part of: Request_for_QuoteObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Request_for_Quote_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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Resource_ProviderObject

part of: Request_for_Quote_Award_Data_Inbound
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Resource_ProviderObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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Resource_ProviderObjectID

part of: Resource_ProviderObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Contingent_Worker_ID, Internal_Service_Provider_ID, Internal_Service_Provider_Reference_ID, Supplier_ID, Supplier_Reference_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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Procurement_Award_ReasonObject

part of: Request_for_Quote_Award_Data_Inbound
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Procurement_Award_ReasonObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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Procurement_Award_ReasonObjectID

part of: Procurement_Award_ReasonObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Procurement_Award_Reason_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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CurrencyObject

part of: Request_for_Quote_Award_Data_Inbound
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  CurrencyObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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CurrencyObjectID

part of: CurrencyObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Currency_ID, Currency_Numeric_Code  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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Request_for_Quote_Award_TypeObject

part of: Request_for_Quote_Award_Data_Inbound
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Request_for_Quote_Award_TypeObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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Request_for_Quote_Award_TypeObjectID

part of: Request_for_Quote_Award_TypeObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Request_for_Quote_Award_Type_Name_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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RFQ_Award_PO_Defaults_Data_Inbound

part of: Request_for_Quote_Award_Data_Inbound
Element to capture PO Defaults at the time of creating a RFQ Award document
 
Parameter name Type/Value Cardinality Description Validations
Ship-To_Contact_Reference  WorkerObject  [0..1]  Ship-To Contact Person for RFQ Award Purchase Order Defaults   
Ship-To_Contact_Detail  string  [1..1]  Ship To Contact for RFQ Award PO Defaults   
Ship_To_Address_Reference  Unique_IdentifierObject  [1..1]  Ship To Address for RFQ Award PO Defaults   
Bill-To_Contact_Reference  WorkerObject  [0..1]  Bill-To Contact Person for RFQ Award Purchase Order Defaults   
Bill-To_Contact_Detail  string  [1..1]  Bill To Contact for RFQ Award PO Defaults   
Bill_To_Address_Reference  Unique_IdentifierObject  [1..1]  Bill To Address for RFQ Award PO Defaults   
Purchase_Order_Type_Reference  Order_TypeObject  [0..1]  Reference to an existing Purchase Order Type in the system.   
Payment_Terms_Reference  Payment_TermsObject  [1..1]  Payment Terms for RFQ Award PO Defaults   
Issue_Option_Reference  Purchase_Order_Issue_OptionObject  [1..1]  Issue Option for RFQ Award PO Defaults   
Buyer_Reference  WorkerObject  [1..1]  Buyer Reference for RFQ Award PO Defaults   
Shipping_Terms_Reference  Shipping_TermsObject  [0..1]  Shipping Terms Reference for Request for Quote Award   
Shipping_Method_Reference  Shipping_MethodObject  [0..1]  Shipping Method Reference for Request for Quote Award   
Shipping_Instruction  string  [0..1]  Shipping Instruction for Request for Quote Award   
Validation Description
You can't specify a Purchase Order Type that is marked Bill Only on the Request for Quote Award.   
You can't specify a Purchase Order Type that is marked Consignment on the Request for Quote Award.   
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Unique_IdentifierObject

part of: RFQ_Award_PO_Defaults_Data_Inbound, RFQ_Award_PO_Defaults_Data_Inbound, RFQ_Award_Contract_Defaults_Data_Inbound, RFQ_Award_Contract_Defaults_Data_Inbound
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Unique_IdentifierObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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Unique_IdentifierObjectID

part of: Unique_IdentifierObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  IID, WID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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Order_TypeObject

part of: RFQ_Award_PO_Defaults_Data_Inbound
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Order_TypeObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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Order_TypeObjectID

part of: Order_TypeObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Order_Type_Reference_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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Payment_TermsObject

part of: RFQ_Award_PO_Defaults_Data_Inbound, RFQ_Award_Contract_Defaults_Data_Inbound
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Payment_TermsObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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Payment_TermsObjectID

part of: Payment_TermsObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Payment_Terms_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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Purchase_Order_Issue_OptionObject

part of: RFQ_Award_PO_Defaults_Data_Inbound, RFQ_Award_Contract_Defaults_Data_Inbound
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Purchase_Order_Issue_OptionObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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Purchase_Order_Issue_OptionObjectID

part of: Purchase_Order_Issue_OptionObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Purchase_Order_Issue_Option_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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Shipping_TermsObject

part of: RFQ_Award_PO_Defaults_Data_Inbound
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Shipping_TermsObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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Shipping_TermsObjectID

part of: Shipping_TermsObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Shipping_Terms_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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Shipping_MethodObject

part of: RFQ_Award_PO_Defaults_Data_Inbound
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Shipping_MethodObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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Shipping_MethodObjectID

part of: Shipping_MethodObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Shipping_Method_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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RFQ_Award_Contract_Defaults_Data_Inbound

part of: Request_for_Quote_Award_Data_Inbound
Element that captures Contract Defaults at the time of creating a RFQ Award Document.
 
Parameter name Type/Value Cardinality Description Validations
Supplier_Contract_Type_Reference  Supplier_Contract_TypeObject  [1..1]  Supplier Contract Type for RFQ Award Contract Defaults   
Contract_Start_Date  date  [1..1]  Contract Start Date for RFQ Award Contract Defaults   
Contract_End_Date  date  [0..1]  Contract End Date for RFQ Award Contract Defaults   
Contract_Name  string  [1..1]  Contract Name for RFQ Award Contract Defaults   
Contract_Specialist_Reference  WorkerObject  [1..1]  Contract Specialist for RFQ Award Contract Defaults   
Ship-To_Contact  string  [0..1]  Ship-to Contact for RFQ Award Contract Defaults   
Ship_To_Address_Reference  Unique_IdentifierObject  [0..1]  Ship-to Address for RFQ Award Contract Defaults   
Bill-To_Contact  string  [0..1]  Bill-to Contact for RFQ Award Contract Defaults   
Bill_To_Address_Reference  Unique_IdentifierObject  [0..1]  Bill-to Address for RFQ Award Contract Defaults   
Payment_Terms_Reference  Payment_TermsObject  [0..1]  Payment Terms for RFQ Award Contract Defaults   
Issue_Option_Reference  Purchase_Order_Issue_OptionObject  [0..1]  PO Issue Option for RFQ Award Contract Defaults   
Buyer_Reference  WorkerObject  [0..1]  Buyer for RFQ Award Contract Defaults   
Validation Description
Contract End Date cannot be before the Contract Start Date.   
Enter Bill-To Contact, Ship-To Contact, Bill-To Address, Ship-To Address, Payment Terms, Issue Option and Buyer on Contract Defaults or change the contract type to one that does not support Scheduled Purchase Orders.   
Enter Buyer on Contract Defaults or change the contract type to one that does not support Manual or Scheduled Purchase Orders.   
Enter Payment Terms on Contract Defaults or change the contract type to one that does not support Scheduled Invoices or Scheduled Purchase Orders.   
Remove Buyer from Contract Defaults or change the contract type to one that supports Scheduled Purchase Orders or Manual Purchase Orders.   
Remove Bill-To Contact, Ship-To Contact, Bill-To Address, Ship-To Address, Payment Terms, and Issue Option from Contract Defaults or change the contract type to one that supports Scheduled Purchase Orders.   
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Supplier_Contract_TypeObject

part of: RFQ_Award_Contract_Defaults_Data_Inbound
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Supplier_Contract_TypeObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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Supplier_Contract_TypeObjectID

part of: Supplier_Contract_TypeObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Supplier_Contract_Type_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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Business_Document_Attachment_with_External_Option_Data

part of: Request_for_Quote_Award_Data_Inbound, Request_for_Quote_Award_Line_Data_Inbound
Encapsulating element containing all Business Document Attachment data.
 
Parameter name Type/Value Cardinality Description Validations
@Content_Type  string (80)   [1..1]  Text attribute identifying Content Type of the Attachment.   
@Filename  string (255)   [1..1]  Text attribute identifying Filename of the Attachment.   
@Encoding  string  [1..1]  Text attribute identifying Encoding of the Attachment.   
@Compressed  boolean  [1..1]  Boolean attribute identifying whether the Attachment is compressed.   
File_Content  base64Binary  [0..1]  File content in binary format.   
Comment  string  [0..1]  Comment   
External  boolean  [0..1]  Field to mark the attachments that can are shared with Suppliers.   
Validation Description
If a file name is specified for a Financial Attachment, File Content and Content Type are required.   
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Request_for_Quote_Award_Line_Data_Inbound

part of: Request_for_Quote_Award_Data_Inbound
Element that captures RFQ Award Line Information - includes splits, worktags and attachments.
 
Parameter name Type/Value Cardinality Description Validations
RFQ_Line_Reference  Request_for_Quote_LineObject  [1..1]  Reference to the RFQ Line that will be awarded.   
Award_Line_Description  string  [0..1]  Award Line Description 
Validation Description
You can only provide Award Line Description for Ad hoc Item.   
 
Award_Quantity  decimal (22, 2) >0   [0..1]  Award Quantity   
Award_Amount  decimal (18, 3)   [0..1]  Award Amount   
Requested_Delivery_Date  date  [0..1]  Enter a Requested Delivery Date that is on or after the RFQ Document Date.   
Start_Date  date  [0..1]  Award Line Start Date. This is applicable only to Service Lines.   
End_Date  date  [0..1]  Award Line End Date. This is applicable only to Service Lines.   
Ship_To_Address_Reference  Address_ReferenceObject  [0..1]  The Ship-To Address associated with the RFQ Award Line.   
Ship_To_Contact_Reference  WorkerObject  [0..1]  The Ship-To Contact associated with the RFQ Award Line.   
Deliver_To_Location_Reference  LocationObject  [0..1]  The Deliver-To Location associated with the RFQ Award Line.   
Worktags_Reference  Accounting_WorktagObject  [0..*]  Worktags Reference 
Validation Description
The [type] is/are not available for use with the company/s: [partitionable] [company]   
[worktag value] is not permitted as an allowed value for worktag type: [worktag type], because it is inactive.   
 
Memo  string  [0..1]  Award Line Memo   
Business_Document_Line_Attachment_Data  Business_Document_Attachment_with_External_Option_Data  [0..*]  Encapsulating element containing all Business Document Attachment data. 
Validation Description
If a file name is specified for a Financial Attachment, File Content and Content Type are required.   
 
Request_for_Quote_Award_Line_Splits_Data  Request_for_Quote_Award_Line_Splits_Data_Inbound  [0..*]  Element that captures information related to RFQ Award Line Splits. Populate both Quantity and Extended Amount for Quantity based splits. For Amount based Splits, Quantity should not be entered. 
Validation Description
Only one worktag for each type is allowed for each document line.   
The quantity must be a whole number: [qty]   
Either Quantity must equal zero or not be present or the Extended Amount must equal Quantity * Unit Cost. Currently [Quantity] * [Unit Cost] does not equal [Extended].   
A RFQ Award Line Split must only reference RFQ Line Splits of the RFQ Line that is being awarded. Correct the RFQ Line Split Reference [rfq line split reference] and submit again.   
[list of worktag types] not valid for this transaction.   
The following Accounting Worktags are required but have not been assigned: [missing].   
 
Validation Description
There is no approved response from this supplier [supplier] for RFQ Line [rfq line reference]. Change the RFQ Line reference and submit again.   
RFQ Line does not belong to the RFQ that you're awarding. Please check and submit again.   
Enter Award Quantity for Goods based RFQ Line [rfq line]   
Remove Award Amount, Start Date and End for Goods based RFQ Line [rfq line].   
Enter Award Amount for Service based RFQ Line [rfq line]   
Remove Award Quantity for Service based RFQ Line [rfq line].   
RFQ Line [rfq line] cannot be awarded to a supplier contract because it is already on a active RFQ award. Remove the line and submit again.   
A RFQ Service Line cannot be awarded to a supplier contract because it supports Scheduled Purchase Orders. Remove the RFQ Line [rfq line] or change the supplier contract type and submit again.   
RFQ Line [rfq line] cannot be awarded to a Purchase Order, because there is no pending quantity or amount to award. Remove the line and submit again.   
RFQ Line [rfq line] cannot be awarded to a Purchase Order, because it has already been awarded. Remove the line and submit again.   
Award Amount cannot be negative.   
Enter a End Date that is after the Award Date for RFQ Line [rfq line].   
Enter a Start Date that is on or after the Award Date for RFQ Line [rfq line].   
End Date must be after Start Date for award line that references RFQ Line [rfq line].   
Award Quantity must be less than or equal to the unawarded Quantity.on RFQ Line [rfq line]. Change the award quantity and submit again.   
Award Amount must be less than or equal to the Unawarded Amount.on RFQ Line [rfq line]. Change the award amount and submit again.   
Splits are not allowed when awarding to Supplier Contract. Remove splits and submit the document again.   
Worktags are not allowed when there are split lines.   
Only one worktag for each type is allowed for each document line.   
Split by Quantity is not allowed for service lines.   
Total Quantity of RFQ Award Line splits does not match Award Quantity for RFQ Line [rfq line].   
Total Extended Amount of RFQ Award Line splits does not match Award Amount for RFQ Line [rfq line].   
If there are no splits on the backing requisition line for RFQ Line [rfq line], remove Award Line Splits information and submit again. Otherwise, include Splits information and submit again.   
[list of worktag types] not valid for this transaction.   
The following Accounting Worktags are required but have not been assigned: [missing].   
[not allowed worktags on RFQ Award Line or Line Split]   
[missing required worktags on RFQ Award Line or Line Split]   
Cannot award RFQ lines that are marked as No Bid.   
The line Ship-To Address is not valid for the selected company.   
The Deliver-To Location is invalid for the company selected.   
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Request_for_Quote_LineObject

part of: Request_for_Quote_Award_Line_Data_Inbound
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Request_for_Quote_LineObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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Request_for_Quote_LineObjectID

part of: Request_for_Quote_LineObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Request_for_Quote_Line_ID, Request_for_Quote_Line_Number  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
@parent_id  string  [1..1]  Contains a unique identifier for an instance of a parent object   
@parent_type  WID, Request_for_Quote_ID  [1..1]  The unique identifier type of a parent object   
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Address_ReferenceObject

part of: Request_for_Quote_Award_Line_Data_Inbound
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Address_ReferenceObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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Address_ReferenceObjectID

part of: Address_ReferenceObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Address_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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LocationObject

part of: Request_for_Quote_Award_Line_Data_Inbound
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  LocationObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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LocationObjectID

part of: LocationObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Location_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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Accounting_WorktagObject

part of: Request_for_Quote_Award_Line_Data_Inbound, Request_for_Quote_Award_Line_Splits_Data_Inbound
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Accounting_WorktagObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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Accounting_WorktagObjectID

part of: Accounting_WorktagObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Academic_Level_ID, Academic_Period_ID, Academic_Person_ID, Academic_Unit_ID, Ad_hoc_Payee_ID, Alternate_Supplier_Contract_ID, Applicant_ID, Asset_Adjustment_Reason_Reference_ID, Asset_Adjustment_Type_Reference_ID, Asset_Impairment_Reason_ID, Bank_Account_ID, Business_Asset_Cost_Adjustment_Reason_ID, Business_Unit_ID, Calculation_Compensation_Basis_ID, Cash_Activity_Category_ID, Catalog_Item_ID, Company_Reference_ID, Compensation_Basis_ID, Compensation_Grade_ID, Contingent_Worker_ID, Contingent_Worker_Type_ID, Corporate_Credit_Card_Account_ID, Cost_Center_Reference_ID, Custom_Organization_Reference_ID, Custom_Worktag_06_ID, Custom_Worktag_07_ID, Custom_Worktag_08_ID, Custom_Worktag_09_ID, Custom_Worktag_1_ID, Custom_Worktag_10_ID, Custom_Worktag_11_ID, Custom_Worktag_12_ID, Custom_Worktag_13_ID, Custom_Worktag_14_ID, Custom_Worktag_15_ID, Custom_Worktag_2_ID, Custom_Worktag_3_ID, Custom_Worktag_4_ID, Custom_Worktag_5_ID, Customer_Category_ID, Customer_Contract_Alternate_Reference_ID, Customer_Contract_Reference_ID, Customer_ID, Customer_Reference_ID, Deduction_Code, Deduction_Recipient_ID, Donor_ID, Earning_Code, Employee_ID, Employee_Type_ID, Ethnicity_ID, Expense_Item_ID, External_Committee_Member_ID, Financial_Aid_Award_Year_ID, Financial_Institution_ID, Financial_Institution_Reference_ID, Fund_ID, Funding_Source_Name, Gender_Code, Gift_Reference_ID, Grant_ID, Internal_Service_Provider_ID, Internal_Service_Provider_Reference_ID, Investment_Pool_ID, Investment_Profile_ID, Investor_ID, Is_Manager_ID, Is_People_Manager, ISO_3166-1_Alpha-2_Code, ISO_3166-1_Alpha-3_Code, ISO_3166-1_Numeric-3_Code, Job_Category_ID, Job_Level_ID, Job_Profile_ID, Job_Requisition_ID, Lease_Expense_Recognition_ID, Loan_ID, Location_ID, Management_Level_ID, NI_Category_Letter, Object_Class_ID, Opportunity_Reference_ID, Organization_Reference_ID, Pay_Rate_Type_ID, Payroll_Federal_Authority_Tax_Code, Payroll_Income_Code, Payroll_Local_City_Authority_Tax_Code, Payroll_Local_County_Authority_Tax_Code, Payroll_Local_Other_Authority_Tax_Code, Payroll_Local_School_District_Authority_Tax_Code, Payroll_State_Authority_Tax_Code, Petty_Cash_Account_ID, Position_ID, Position_Time_Type_ID, Program_ID, Program_of_Study_ID, Project_ID, Project_Plan_ID, Proposal_Grant_ID, Prospect_ID, Prospect_Reference_ID, Purchase_Item_ID, Receivable_Writeoff_Reason_ID, Region_Reference_ID, Revenue_Category_ID, Rubric_Value_ID, Run_Category_ID, Salary_Over_The_Cap_Type_ID, Sales_Item_ID, Spend_Category_ID, Sponsor_ID, Sponsor_Reference_ID, Student_Application_Residency_Status_ID, Student_Award_Item_ID, Student_Charge_Item_ID, Student_Course_ID, Student_Course_Section_ID, Student_ID, Student_Recruiting_Campaign_ID, Student_Recruiting_Event_ID, Student_Sponsor_Contract_ID, Student_Waiver_Item_ID, Supplier_Category_ID, Supplier_Contract_ID, Supplier_ID, Supplier_Reference_ID, Tax_Applicability_ID, Tax_Authority_ID, Tax_Authority_Reference_ID, Tax_Category_ID, Tax_Code_ID, Tax_Point_Date_Type_ID, Tax_Rate_ID, Tax_Recoverability_Object_ID, Third_Party_ID, Withholding_Order_Case_ID, Withholding_Tax_Code_ID, Withholding_Tax_Rate_ID, Work_Function_ID, Work_Shift_ID, Workday_Deduction_Code, Workday_Earning_Code, Worker_Type_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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Request_for_Quote_Award_Line_Splits_Data_Inbound

part of: Request_for_Quote_Award_Line_Data_Inbound
Element that captures information related to RFQ Award Line Splits. Populate both Quantity and Extended Amount for Quantity based splits. For Amount based Splits, Quantity should not be entered.
 
Parameter name Type/Value Cardinality Description Validations
Quantity  decimal (26, 6)   [0..1]  Quantity on Award Line Split.   
Extended_Amount  decimal (18, 3)   [0..1]  Extended Amount on Award Line Split   
Memo  string  [0..1]  Memo   
Worktags_Reference  Accounting_WorktagObject  [0..*]  Worktags on RFQ Award Line Split 
Validation Description
[not allowed worktags on RFQ Award Line or Line Split]   
[missing required worktags on RFQ Award Line or Line Split]   
The [type] is/are not available for use with the company/s: [partitionable] [company]   
[worktag value] is not permitted as an allowed value for worktag type: [worktag type], because it is inactive.   
 
RFQ_Line_Split_Reference  Business_Document_Line_SplitObject  [0..1]  RFQ Line Split Reference. Used to tie the RFQ Award Line Split to originating RFQ Line Split.   
Validation Description
Only one worktag for each type is allowed for each document line.   
The quantity must be a whole number: [qty]   
Either Quantity must equal zero or not be present or the Extended Amount must equal Quantity * Unit Cost. Currently [Quantity] * [Unit Cost] does not equal [Extended].   
A RFQ Award Line Split must only reference RFQ Line Splits of the RFQ Line that is being awarded. Correct the RFQ Line Split Reference [rfq line split reference] and submit again.   
[list of worktag types] not valid for this transaction.   
The following Accounting Worktags are required but have not been assigned: [missing].   
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Business_Document_Line_SplitObject

part of: Request_for_Quote_Award_Line_Splits_Data_Inbound
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Business_Document_Line_SplitObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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Business_Document_Line_SplitObjectID

part of: Business_Document_Line_SplitObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Internal_Service_Delivery_Line_Split_ID, Inventory_Stock_Request_Line_Split_ID, Purchase_Order_Line_Split_ID, Request_for_Quote_Award_Line_Split_ID, Request_for_Quote_Line_Split_ID, Requisition_Line_Split_ID, Supplier_Invoice_Line_Split_ID, Supplier_Invoice_Request_Line_Split_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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Application_Instance_Related_Exceptions_Data

part of: Submit_Request_for_Quote_Award_Response
Element containing Exceptions Data
 
Parameter name Type/Value Cardinality Description Validations
Exceptions_Data  Application_Instance_Exceptions_Data  [0..*]  Exceptions Data   
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Application_Instance_Exceptions_Data

part of: Application_Instance_Related_Exceptions_Data
Element containing application related exceptions data
 
Parameter name Type/Value Cardinality Description Validations
Exception_Data  Exception_Data  [0..*]  Exception Data   
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Exception_Data

part of: Application_Instance_Exceptions_Data
Exception (Errors and Warning) associated with the transaction.
 
Parameter name Type/Value Cardinality Description Validations
Classification  string  [0..1]  Exception Classification (Error or Warning)   
Message  string  [0..1]  Exception Detail   
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Request_for_Quote_AwardReferenceEnumeration

part of: Request_for_Quote_AwardObjectID
Base Type
string
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WorkerReferenceEnumeration

part of: WorkerObjectID
Base Type
string
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CompanyReferenceEnumeration

part of: CompanyObjectID
Base Type
string
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Request_for_QuoteReferenceEnumeration

part of: Request_for_QuoteObjectID
Base Type
string
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Resource_ProviderReferenceEnumeration

part of: Resource_ProviderObjectID
Base Type
string
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Procurement_Award_ReasonReferenceEnumeration

part of: Procurement_Award_ReasonObjectID
Base Type
string
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CurrencyReferenceEnumeration

part of: CurrencyObjectID
Base Type
string
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Request_for_Quote_Award_TypeReferenceEnumeration

part of: Request_for_Quote_Award_TypeObjectID
Base Type
string
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Unique_IdentifierReferenceEnumeration

part of: Unique_IdentifierObjectID
Base Type
string
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Order_TypeReferenceEnumeration

part of: Order_TypeObjectID
Base Type
string
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Payment_TermsReferenceEnumeration

part of: Payment_TermsObjectID
Base Type
string
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Purchase_Order_Issue_OptionReferenceEnumeration

part of: Purchase_Order_Issue_OptionObjectID
Base Type
string
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Shipping_TermsReferenceEnumeration

part of: Shipping_TermsObjectID
Base Type
string
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Shipping_MethodReferenceEnumeration

part of: Shipping_MethodObjectID
Base Type
string
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Supplier_Contract_TypeReferenceEnumeration

part of: Supplier_Contract_TypeObjectID
Base Type
string
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Request_for_Quote_LineReferenceEnumeration

part of: Request_for_Quote_LineObjectID
Base Type
string
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Base Type
string

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Address_ReferenceReferenceEnumeration

part of: Address_ReferenceObjectID
Base Type
string
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LocationReferenceEnumeration

part of: LocationObjectID
Base Type
string
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Accounting_WorktagReferenceEnumeration

part of: Accounting_WorktagObjectID
Base Type
string
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Business_Document_Line_SplitReferenceEnumeration

part of: Business_Document_Line_SplitObjectID
Base Type
string
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