Service Directory > v32.1 > Student_Records > Import_Historical_Students
 

Operation: Import_Historical_Students

This process uses a Put-type web service operation to load a large number of Historical Students. However, instead of loading all Historical Students in a single transaction, the Import Web Service Process splits up the request into smaller chunks that are processed in separate XpressO Jobs.


@ - A parameter name with this symbol denotes an XML attribute within the document instead of an XML element.


Contents

 

Web Service

 

Request

 

Response

 

Element(s)

 

Request Element: Import_Historical_Students_Request

Import Historical Students Request
 
Parameter name Type/Value Cardinality Description Validations
@version string [0..1] Web Service version  
ID  string  [0..1]  ID for a Historical Student Record Data Load   
Historical_Student_Data  Historical_Student_Data  [0..*]  Historical Student Data   
Validation Description
Enter a Historical Student Data Load ID that is not already in use.   
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Response Element: Put_Import_Process_Response

Put Import Process Response element
 
Parameter name Type/Value Cardinality Description Validations
@version string [0..1] Web Service version  
Import_Process_Reference  Web_Service_Background_Process_RuntimeObject  [0..1]  Web Service Background Process Runtime element   
Header_Instance_Reference  InstanceObject  [0..1]  Header Instance element   
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Historical_Student_Data

part of: Import_Historical_Students_Request
Historical Student Data
 
Parameter name Type/Value Cardinality Description Validations
Student_ID  string  [0..1]  Historical Student ID   
First_Name  string  [1..1]  Historical Student First Name   
Middle_Name  string  [0..1]  Historical Student Middle Name   
Last_Name  string  [1..1]  Historical Student Last Name   
National_ID  string  [1..1]  Historical Student National ID   
Gender  string  [1..1]  Historical Student Gender   
Date_of_Birth  date  [1..1]  Historical Student Date of Birth   
Contact_Information  string  [0..1]  Historical Student Contact Information   
Official_Transcript_Note_Data  Official_Transcript_Note_Data  [0..*]  Official Transcript Note Data 
Validation Description
Transcript Note Order must be unique   
 
Unofficial_Transcript_Note_Data  Unofficial_Transcript_Note_Data  [0..*]  Unofficial Transcript Note Data 
Validation Description
Transcript Note Order must be unique   
 
Historical_Student_Record_Data  Historical_Academic_Record_Data  [1..*]  Historical Student Record Data element 
Validation Description
You must use version 31.2 or later of this web service to submit an Institutional Academic Unit reference.   
 
Historical_Student_Write-Off_Data  Historical_Student_Write-Off_Data  [0..*]  Historical Student Write-Off Data element   
Historical_Student_Hold_Data  Historical_Student_Hold_Data  [0..*]  Historical Student Hold Data element 
Validation Description
Student Hold Assignments cannot have Student Hold Reason of Outstanding Action Item.   
Award Year is only a valid context with a Hold Type of ISIR Review, Disbursement, or Packaging.   
Federal School Code Rule Set is Required if Hold Type is ISIR Review, Disbursement, or Packaging.   
Federal School Code Rule Set is only valid context for a Hold Type of ISIR Review, Disbursement, or Packaging.   
Academic Period is only a valid context with a Hold Type of Full Registration and Registration Add.   
The Hold Type is not a valid Hold Type for this Hold Reason.   
 
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Official_Transcript_Note_Data

part of: Historical_Academic_Record_Data, Historical_Academic_Period_Record_Data, Historical_Student_Data, Historical_Program_of_Study_Record_Data
Official Transcript Note Data
 
Parameter name Type/Value Cardinality Description Validations
ID  string  [0..1]  The Reference ID for Official Transcript Note   
Order  string  [0..1]  Transcript Note Order   
Note  string  [0..1]  Transcript Note   
Validation Description
Transcript Note Order must be unique   
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Unofficial_Transcript_Note_Data

part of: Historical_Academic_Record_Data, Historical_Academic_Period_Record_Data, Historical_Student_Data, Historical_Program_of_Study_Record_Data
Unofficial Transcript Note Data
 
Parameter name Type/Value Cardinality Description Validations
ID  string  [0..1]  The Reference ID of the Unofficial Transcript Note   
Order  string  [0..1]  Transcript Note Order   
Note  string  [0..1]  Transcript Note   
Validation Description
Transcript Note Order must be unique   
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Historical_Academic_Record_Data

part of: Historical_Student_Data
Historical Student Record Data element
 
Parameter name Type/Value Cardinality Description Validations
ID  string  [0..1]  The Reference ID of the Historical Student Record   
Institutional_Academic_Unit_Reference  Academic_UnitObject  [1..1]  Institutional Academic Unit   
Institution  string  [1..1]  Historical Student Institution Name   
Academic_Unit  string  [1..1]  Historical Student Record Academic Unit   
Academic_Level  string  [1..1]  Historical Student Record Academic Level   
Honor_or_Award  string  [0..1]  Historical Student Record Honor or Award   
Total_Transfer_Units  decimal (30, 10) >0   [0..1]  Historical Student Record Total Transfer Units   
Official_Transcript_Note_Data  Official_Transcript_Note_Data  [0..*]  Official Transcript Note Data 
Validation Description
Transcript Note Order must be unique   
 
Unofficial_Transcript_Note_Data  Unofficial_Transcript_Note_Data  [0..*]  Unofficial Transcript Note Data 
Validation Description
Transcript Note Order must be unique   
 
Historical_Program_of_Study_Record_Data  Historical_Program_of_Study_Record_Data  [1..*]  Historical Program of Study Record Data   
Historical_Academic_Period_Record_Data  Historical_Academic_Period_Record_Data  [0..*]  Historical Academic Period Record Data element   
Historical_Student_Test_Articulation_Data  Historical_Student_Test_Articulation_Data  [0..*]  Historical Student Test Articulation Data   
Validation Description
You must use version 31.2 or later of this web service to submit an Institutional Academic Unit reference.   
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Academic_UnitObject

part of: Historical_Academic_Record_Data
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Academic_UnitObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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Academic_UnitObjectID

part of: Academic_UnitObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Academic_Unit_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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Historical_Program_of_Study_Record_Data

part of: Historical_Academic_Record_Data
Historical Program of Study Record Data
 
Parameter name Type/Value Cardinality Description Validations
ID  string  [0..1]  Historical Program of Study Record ID   
Program_of_Study  string  [1..1]  Historical Program of Study Record Program of Study   
Academic_Unit  string  [1..1]  Historical Program of Study Record Academic Unit   
Academic_Level  string  [1..1]  Historical Program of Study Record Academic Level   
First_Entry_Date  date  [1..1]  Historical Program of Study Record First Entry Date   
Expected_Completion_Date  date  [0..1]  Historical Program of Study Record Expected Completion Date   
Conferral_Status  string  [1..1]  Historical Program of Study Record Conferral Status   
Conferral_Date  date  [0..1]  Historical Program of Study Record Conferral Date   
Educational_Credential  string  [0..1]  Historical Program of Study Record Educational Credential   
Official_Transcript_Note_Data  Official_Transcript_Note_Data  [0..*]  Official Transcript Note Data 
Validation Description
Transcript Note Order must be unique   
 
Unofficial_Transcript_Note_Data  Unofficial_Transcript_Note_Data  [0..*]  Unofficial Transcript Note Data 
Validation Description
Transcript Note Order must be unique   
 
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Historical_Academic_Period_Record_Data

part of: Historical_Academic_Record_Data
Historical Academic Period Record Data element
 
Parameter name Type/Value Cardinality Description Validations
ID  string  [0..1]  The Reference ID of the Historical Student Academic Period Record   
Academic_Period  string  [1..1]  Historical Student Academic Period Record Academic Period   
Academic_Period_Programs_of_Study  string  [0..1]  Historical Student Academic Period Record Programs of Study   
Academic_Period_Academic_Unit  string  [0..1]  Historical Student Academic Period Record Academic Unit   
Academic_Period_Total_Units_Attempted  decimal (30, 10) >0   [0..1]  Historical Student Academic Period Total Units Attempted   
Academic_Period_Total_Units_Earned  decimal (30, 10) >0   [0..1]  Historical Student Academic Period Total Units Earned   
Academic_Period_Total_GPA_Units_Earned  decimal (30, 10) >0   [0..1]  Historical Student Academic Period Record Total GPA Units Earned   
Academic_Period_Cumulative_Units_Earned  decimal (30, 10) >0   [0..1]  Historical Student Academic Period Record Cumulative Units Earned   
Academic_Period_Cumulative_GPA_Units_Earned  decimal (30, 10) >0   [0..1]  Historical Student Academic Period Record Cumulative GPA Units Earned   
Start_Date  date  [1..1]  Historical Student Academic Period Record Start Date   
Period_GPA  decimal (9, 6) >0   [0..1]  Historical Student Academic Period Record Period GPA   
Cumulative_GPA  decimal (9, 6) >0   [0..1]  Historical Student Academic Period Record Cumulative GPA   
Academic_Standing  string  [0..1]  Historical Student Academic Period Record Academic Standing   
Academic_Progress  string  [0..1]  Historical Program of Study Record Student Academic Progress   
Official_Transcript_Note_Data  Official_Transcript_Note_Data  [0..*]  Official Transcript Note Data 
Validation Description
Transcript Note Order must be unique   
 
Unofficial_Transcript_Note_Data  Unofficial_Transcript_Note_Data  [0..*]  Unofficial Transcript Note Data 
Validation Description
Transcript Note Order must be unique   
 
Historical_Student_Registration_Data  Historical_Student_Registration_Data  [0..*]  Historical Student Registration Data element   
Historical_Articulated_Registration_Data  Historical_Articulated_Registration_Data  [0..*]  Historical Articulated Registration Data element   
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Historical_Student_Registration_Data

part of: Historical_Academic_Period_Record_Data
Historical Student Registration Data element
 
Parameter name Type/Value Cardinality Description Validations
ID  string  [0..1]  The Reference ID of the Historical Student Registration   
Historical_Course_ID  string  [0..1]  Historical Course ID   
Course  string  [1..1]  Historical Student Registration Course   
Course_Title  string  [0..1]  Historical Student Registration Course Title   
Instructor  string  [0..1]  Historical Student Registration Instructor   
Academic_Unit  string  [1..1]  Historical Student Registration Academic Unit   
Units  decimal (9, 3) >0   [0..1]  Historical Student Registration Units   
Grade  string  [0..1]  Historical Student Registration Grade   
Grade_Points  decimal (6, 3) >0   [0..1]  Historical Student Registration Grade Points   
Competencies  string  [0..1]  Historical Student Registration Competencies   
Replaced_Registration  string  [0..1]  Historical Student Registration Replaced Registration   
Repeated_Registration  string  [0..1]  Historical Student Registration Repeated Registration   
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Historical_Articulated_Registration_Data

part of: Historical_Academic_Period_Record_Data
Historical Articulated Registration Data element
 
Parameter name Type/Value Cardinality Description Validations
ID  string  [0..1]  The Reference ID of the Historical Articulated Registration   
Historical_Course_ID  string  [0..1]  Historical Course ID   
Historical_Student_Registration_Course  string  [1..1]  Historical Student Registration Course   
Historical_Student_Registration_Units  decimal (9, 3) >0   [0..1]  Historical Student Registration Units   
Historical_Student_Registration_Grade  string  [0..1]  Historical Student Registration Grade   
Historical_Student_Registration_Grade_Points  decimal (6, 3) >0   [0..1]  Historical Student Registration Grade Points   
Historical_Articulated_Registration_External_Records  string  [1..1]  Historical Articulated Registration External Records   
Historical_Student_Registration_Competencies  string  [0..1]  Historical Student Registration Competencies   
Historical_Articulated_Registration_Educational_Institution  string  [1..1]  Historical Articulated Registration Educational Institution   
Historical_Articulated_Registration_Educational_Institution_School_Level  string  [1..1]  Historical Articulated Registration Educational Institution School Level   
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Historical_Student_Test_Articulation_Data

part of: Historical_Academic_Record_Data
Historical Student Record Data Element
 
Parameter name Type/Value Cardinality Description Validations
ID  string  [0..1]  The Reference ID of the Historical Student Test Articulation.   
Course  string  [0..1]  The Course for the Historical Student Test Articulation.   
Units  decimal (9, 3) >0   [0..1]  The Units for the Historical Student Test Articulation.   
Grade  string  [0..1]  The Grade for the Historical Student Test Articulation.   
Grade_Points  decimal (6, 3) >0   [0..1]  The Grade Points for the Historical Student Test Articulation.   
Education_Test_Section_Result  string  [0..1]  The Education Test Section Result for the Historical Student Test Articulation.   
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Historical_Student_Write-Off_Data

part of: Historical_Student_Data
Historical Student Write-Off Data element
 
Parameter name Type/Value Cardinality Description Validations
ID  string  [0..1]  The Reference ID of the Historical Student Write-Off   
Write-Off_Item  string  [1..1]  Historical Student Write-Off Item   
Write-Off_Amount  decimal (18, 3) >0   [1..1]  Historical Student Write-Off Amount   
Write-Off_Date  string  [1..1]  Historical Student Write-Off Date   
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Historical_Student_Hold_Data

part of: Historical_Student_Data
Historical Student Hold Data element
 
Parameter name Type/Value Cardinality Description Validations
ID  string  [0..1]  The Reference ID of the Student Hold Assignment   
Student_Hold_Reason_Reference  Student_Hold_Reason__All_Object  [1..1]  Historical Student Hold Reason   
Student_Hold_Reference  Student_Hold_Type__All_Object  [1..1]  Historical Student Hold   
Federal_School_Code_Rule_Set_Reference  Federal_School_Code_Rule_SetObject  [0..1]  Historical Student Federal School Code Rule Set   
Financial_Aid_Award_Year_Reference  Financial_Aid_Award_YearObject  [0..1]  Historical Student Financial Aid Award Year   
Academic_Period_Reference  Academic_PeriodObject  [0..1]  Historical Student Academic Period   
Validation Description
Student Hold Assignments cannot have Student Hold Reason of Outstanding Action Item.   
Award Year is only a valid context with a Hold Type of ISIR Review, Disbursement, or Packaging.   
Federal School Code Rule Set is Required if Hold Type is ISIR Review, Disbursement, or Packaging.   
Federal School Code Rule Set is only valid context for a Hold Type of ISIR Review, Disbursement, or Packaging.   
Academic Period is only a valid context with a Hold Type of Full Registration and Registration Add.   
The Hold Type is not a valid Hold Type for this Hold Reason.   
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Student_Hold_Reason__All_Object

part of: Historical_Student_Hold_Data
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Student_Hold_Reason__All_ObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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Student_Hold_Reason__All_ObjectID

part of: Student_Hold_Reason__All_Object
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Student_Hold_Reason_ID, Tenanted_Student_Hold_Reason_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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Student_Hold_Type__All_Object

part of: Historical_Student_Hold_Data
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Student_Hold_Type__All_ObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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Student_Hold_Type__All_ObjectID

part of: Student_Hold_Type__All_Object
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Student_Hold_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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Federal_School_Code_Rule_SetObject

part of: Historical_Student_Hold_Data
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Federal_School_Code_Rule_SetObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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Federal_School_Code_Rule_SetObjectID

part of: Federal_School_Code_Rule_SetObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Federal_School_Code_Rule_Set_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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Financial_Aid_Award_YearObject

part of: Historical_Student_Hold_Data
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Financial_Aid_Award_YearObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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Financial_Aid_Award_YearObjectID

part of: Financial_Aid_Award_YearObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Financial_Aid_Award_Year_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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Academic_PeriodObject

part of: Historical_Student_Hold_Data
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Academic_PeriodObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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Academic_PeriodObjectID

part of: Academic_PeriodObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Academic_Period_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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Web_Service_Background_Process_RuntimeObject

part of: Put_Import_Process_Response
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]  Display information used to describe an instance of an object. This 'optional' information is for outbound descriptive purposes only and is not processed on inbound Workday Web Services requests.   
ID  Web_Service_Background_Process_RuntimeObjectID  [0..*]  Contains a unique identifier for an instance of an object.   
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Web_Service_Background_Process_RuntimeObjectID

part of: Web_Service_Background_Process_RuntimeObject
Contains a unique identifier for an instance of an object.
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@type  WID, Background_Process_Instance_ID  [1..1]  The unique identifier type. Each "ID" for an instance of an object contains a type and a value. A single instance of an object can have multiple "ID" but only a single "ID" per "type".   
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InstanceObject

part of: Put_Import_Process_Response
 
Parameter name Type/Value Cardinality Description Validations
@Descriptor  string  [1..1]     
ID  Instance_ID  [0..*]     
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Instance_ID

part of: InstanceObject
 
Parameter name Type/Value Cardinality Description Validations
#text  string       
@parent_id  string  [1..1]     
@parent_type  string  [1..1]     
@type  string  [1..1]     
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Academic_UnitReferenceEnumeration

part of: Academic_UnitObjectID
Base Type
string
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Student_Hold_Reason__All_ReferenceEnumeration

part of: Student_Hold_Reason__All_ObjectID
Base Type
string
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Student_Hold_Type__All_ReferenceEnumeration

part of: Student_Hold_Type__All_ObjectID
Base Type
string
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Federal_School_Code_Rule_SetReferenceEnumeration

part of: Federal_School_Code_Rule_SetObjectID
Base Type
string
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Financial_Aid_Award_YearReferenceEnumeration

part of: Financial_Aid_Award_YearObjectID
Base Type
string
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Academic_PeriodReferenceEnumeration

part of: Academic_PeriodObjectID
Base Type
string
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Web_Service_Background_Process_RuntimeReferenceEnumeration

part of: Web_Service_Background_Process_RuntimeObjectID
Base Type
string
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